Personal Assistant

Legal PAAbu Dhabi 23,000 AED per monthMy client, a leading Global Law Firm are looking for an experienced PA to join their team.Key Duties Ensure all documents are up to date - Frameworks, ROIs, Terms of Engagement, SLAs and any other standard engagement documentsCheck that the information has also been updated to the client folderApply client/matter exception rates as set out in the framework agreement/latest rate review letter via exception rates tool and check the same are reflected on the systemCreate a first draft of any new framework agreement/ROIs on behalf of fee earners as standard part of file opening taskRun conflicts, collate KYC, submit to CCU via Intapp IntakeEnsuring emails, correspondence, documents, etc. are filed to the appropriate client/matter foldersClose matters when matter is concluded by liaising with Billing Assistant to ensure no outstanding WIP, no outstanding fees, all funds returned to client, etc. Preparing files for archiving. Produce PowerPoint, Excel spreadsheet and Word documents as requestedPrepare and amend documents on behalf of fee earnersManage fee earners inbox whilst they are on holidaysRecording business cards to InterAction on behalf of fee earnersReview temporary time, obtain relevant client/matter number and close time each week Add time for fee earners' holidays onto Intapp Intake Client focussed with regular meetings with fee earners to discuss outstanding actions and prioritiesPhotocopying, printing and scanning as and when requiredProviding comprehensive administrative support to fee earners; ensuring compliance with legal, firm wide and practice group specific policies and proceduresOther ad hoc support as requiredLiaising with Billing administrator, as necessaryCreate matters on various client portals for billing purposes and then submit invoices on client specific portals. Receiving, checking and forwarding all third-party costs, providing the correct description and file matter numbersLiaise with billing assistants and credit controllers to ensure efficient service delivery to clientsUpdate fee estimates on eliteSupport on rate review ensure rates are set at client level if in framework agreement and at matter level if different in ROIClose matters with zero balances on elite dealing with any client balances as part of the closure processEnsuring disbursement invoices have the correct/matter name on imanage Check the spreadsheet on Insite to see if any invoices are sitting with fee earnersCheck the unallocated monies spreadsheet to see if any sums are awaiting allocation for fee earnersApply today for immediate consideration!