Personal Executive Assistant

Job DescriptionsWe are seeking a highly organized, proactive, and discreet Personal Assistant to support our Director in both professional and occasional personal tasks. The ideal candidate will act as a trusted gatekeeper, ensuring smooth day-to-day operations and enabling the Director to focus on high-level strategic responsibilities.Key Responsibilities Administrative Support:Manage and maintain the Director’s calendar, including scheduling meetings, appointments, and travel.Screen and manage communications including emails, phone calls, and written correspondence.Prepare reports, presentations, and other documents as required.Coordinate and manage logistics for internal and external meetings.Maintain filing systems (digital and physical), records, and confidential documents. Travel & Itinerary Management:Organize complex travel arrangements including flights, accommodations, transportation, and visas.Prepare detailed travel itineraries and ensure smooth coordination throughout trips. Meeting Coordination:Prepare agendas, take minutes, and follow up on action points from meetings.Liaise with internal departments and external stakeholders on behalf of the Director. Confidentiality & Discretion:Handle sensitive information with the highest level of confidentiality and professionalism.Act as a trusted point of contact between the Director and internal/external parties. Personal Assistance:Assist with occasional personal tasks and errands.Manage personal appointments, bookings, and events when required.Requirements Education:Bachelor’s Degree in any equivalent majors. Experience:Minimum 2-3 years of proven experience as a Personal Assistant or Executive Assistant. Skills & Competencies:Excellent verbal and written English skills.Exceptional organizational and time management abilities.High level of discretion and professionalism.Strong interpersonal skills and the ability to interact confidently with senior stakeholders.Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Teams, Google Workspace).Ability to work independently and manage multiple priorities under pressure.