Procurement and Contracts Assistant - Project Support Unit, Ethiopia (M/F)

EthiopiaProcurement and Contracts Assistant - Project Support Unit, Ethiopia (M/F)OrganizationExpertise FrancePosted 5 Nov 2025 Closing date 26 Nov 20251/ Context and projectAbout Expertise FranceExpertise France is the public agency for the design and implementation of international technical cooperation projects, a member of the AFD Group. The Agency intervenes around four priority areas:Democratic, economic and financial governance.Peace, stability and security.Climate, agriculture and sustainable development.Health and Human Development.In these areas, Expertise France carries out engineering and implementation missions for capacity building projects, mobilizes technical expertise as well as a project coordinator involving public expertise and private know-how.With a turnover of €450 million in 2024 and more than 350 ongoing projects in 140 countries of intervention, Expertise France is the leading public agency for French international technical cooperation.Expertise France in EthiopiaWith more than 120 million inhabitants, hosting the African Union headquarter, Ethiopia is a key country on the continent. In recent years, the country has seen a constant strengthening of its bilateral cooperation with France and benefits from the largest European programme in sub-Saharan Africa.This has resulted in an increase of more than 140% in the Agency's portfolio in 2024, which now stands at €32 million and is expected to exceed €45 million by the end of the year. The country is also home to two strategic regional projects in education and heritage, and a team of 3 ITE, which is being reinforced by 6 additional ITE.The Expertise France country team should increase to nearly 50 people.To support this development, the Agency has decided to structure a country directorate and a project support unit in Addis Ababa, as of September 2025.Location and positionBased in Addis Ababa, the position of Procurement and Contracts Assistant is under the direct reporting responsibility of the Procurement and Contracts Manager (PCM).The managerial report is: PCM / Support Service Coordinator / Country Director / Geographical Department / Operations Department.The functional link of the Procurement and Contracts unit is provided by the Legal Affairs Department (LAD) at the headquarters in Paris.The PSU is made up of four main units: Procurement and Contracts, Logistics, Administrative and Financial, and Human Resources.The Procurement and Contracts Assistant will be integrated into the Procurement and Contracts unit, supervised by the PCM, and two Procurement and Contracts Officers.The position of Procurement and Contracts Assistant does not involve direct supervision of staff.2/ Job DescriptionMain missionsThe Procurement and Contracts Assistant provides support in the organization and management of activities related to procurement procedures and the supervision of relations with suppliers. His responsibilities also include the filing and archiving of documents as well as the monitoring of financial and contractual monitoring tables.He/she will work closely with the unit’s manager to ensure the follow-up and proper management of contracting procedures and partnerships, in accordance with the regulations in forceMain activitiesSupport contracting planningCollect and consolidate the expression of needs and identify the necessary additional informationDevelop the Procurement Plan (PP) for the PSU and ProjectsDevelop and maintain contractual monitoring tablesAdministration of the Procurement and Contracts unitParticipate in meetings involving the unit and requiring the drafting of minutesSupport in the conduct of procurement proceduresSupport the implementation of the procurement procedure, including the management of the dematerialization of the procedure for any purchase below 40,000 euros excluding VAT, and possibly, above this thresholdTake charge of the publication, processing and modification of dematerialized consultations on the Expertise France platform in conjunction with the Procurement and Contracts Officers and the Legal Affairs Department at headquartersOrganize negotiation and evaluation sessions in collaboration with the ProjectsPropose analysis grids, and participate in the drafting of award reports and all documents relating to the award procedureParticipate in the verification of the compliance of bidders as well as in internal Due Diligence procedures in conjunction with the Internal Control Department at headquartersContribute to the planning of the contracts’ awards and the contractual and financial monitoring related to the execution of contracts and framework agreements through the implementation of Project and PSU dashboardsFiling And ArchivingImplement the filing and archiving of contractual documents in accordance with internal procedures on the matterProvide, as part of procedural audits, all the documents required by the auditor, in conjunction with the Procurement and Contracts OfficerSupplier relations and purchasing environmentParticipate in the follow-up of relations with suppliers and service providers in collaboration with the Procurement and Contract ManagerWrite purchase orders for the various service providers/suppliers for the PSU and the ProjectsThis list of responsibilities is not exhaustive. The Procurement and Contracts Assistant will also support the Procurement and Contracts team in any task required for the proper functioning of the department.3/ ProfileQualifications And ExperienceHigher education in management sciences, finance, administration, commerce, law or equivalent.At least 3 years experience in contracting public procurement (supplies, services and works)Experience with grants and public contractsExperience in financial reporting with a donor (European Union / AFD) in the field of French and/or international regulations being a plusExpected skillsKnowledge of public procurement regulations is appreciatedKnowledge of the rules applicable to works operations under public project management is a plusTeamwork and ability to work in demanding contextStrong capacity for autonomy, independence of mind and impartiality;Interpersonal skills, teamwork;Perfect proficiency in Pack OfficeOrganized, rigorous and methodicalExcellent writing and synthesis skillsExcellent written and oral expression in English. Knowledge of French would be a plus.Discretion.4/ Conditions of employmentEmployee contract under local law, via a third-party employer companyDuration of the contract: Fixed-term contract of one year renewable with the possibility of renewal or extension and/or perpetuation before the end of the contract depending on the performance evaluation and available budget.Job Location: Addis AbabaStart date: 15 December 2025How to applyNB: candidates interested in this opportunity are invited to submit their CV and cover letter as soon as possible, Expertise France reserves the right to proceed with the pre-selection before this date.Apply before the 26/11/2025, 11:59pm, here:https://expertise-france.gestmax.fr/14168/1/procurement-and-contracts-assistant-project-support-unit-ethiopia-h-f/en_US?backlink=searchJob detailsCountryEthiopiaCity Addis Ababa SourceExpertise FranceTypeJobCareer categoryLogistics/ProcurementYears of experience3-4 yearsShare Share this on Facebook Share this on X Post this on LinkedIn