Procurement Manager

Close to Loulé and harmoniously integrated into a sumptuous surrounding landscape, Ombria is home to the 5-star Viceroy hotel, a spa, 8 restaurants and a signature golf course, offering a unique lifestyle to all who visit it.Viceroy Hotels & Resorts is a prestigious international luxury hotel brand, originating in the United States, which is making its debut in Portugal, and which introduces an innovative and vibrant form of exquisite hospitality that promises to set new standards of excellence in the art of hospitality.We’re now looking for a passionate PROCUREMENT MANAGER to join our Finance team. The Procurement Manager is responsible to secure goods and services for the Hotel, for maintaining adequate records on price lists, sources of supply, reference data and hotel contracts involving purchases of goods or services. Provide efficient purchasing service that supports the Hotel to achieve customer satisfaction.MAIN DUTIES AND RESPONSABILITIES:Monitor all deliveries/vendors and ensure that company is compliant with local and hotel policies and procedures to avoid violations.Prepare purchase orders and send copies to the suppliers and originating departments.Calculate figures for food inventories, orders, and costs.Maintain clear and organized records to ensure all reports and invoices are filed and stored properly and post invoices using computer programs.Complete requisition forms for inventory and supplies.Respond to customer and supplier inquiries about order status, changes, or cancellations.Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.Receive, unload, and process deliveries. Refuse acceptance of damaged, unacceptable, or incorrect items. Manage vendor delivery issues and oversee proper return process.Adhere to food safety and handling policies and procedures across all food-related areas.Conduct inventory audits and monitor PAR levels for all food items to ensure proper levels and notify appropriate manager/supervisor of low stock levels.Verify and track received inventory and complete inventory reports and logs. Reconcile shipping invoices and receiving reports to ensure count accuracy.Develop and maintain positive working relationships with others.Listen and respond appropriately to the concerns of peers and colleagues.Visually inspect tools, equipment, or machines (e.g., to identify defects). Report accidents, injuries, and unsafe work conditions to appropriate departments.Maintain complete knowledge of and comply with all departmental policies/service procedures/standards; maintain confidentiality of proprietary information and protect company assets.Comply with and enforce all safety and health department procedures while adhering to local lawPerform other reasonable job duties as requested by Department Managers.REQUIREMENTS:Previous experience in a similar role at a Resort or Major Hotel is preferred Strong working knowledge of budgeting, cost analysis and price structuringAbility to speak with others using clear and professional languageAbility to prepare and review written documents accurately and completelyAbility to compute basic arithmeticConsolidated IT skills on user level, namely MS OfficeAbility to fluently communicate, in oral and written form, in Portuguese and EnglishGood knowledge of the local and national Portuguese market, for the procurement of all goods and services needed by Hotel and F&B operationsAbility to alternatively source and interact with suppliers for international procurementStrong dedication to work and profession, with great attitude and attention to detailEnjoyment of teamwork and ability to promote a good environment OUR COMMITMENT:• Integration into a new, enthusiastic and very ambitious team• Salary compatible with the role and level of experience• Stable and long-term contractual regime• Professional training and stimulating work context• Other general social benefits• Good working environment• Excellent prospects for professional advancement and personal development