Production Coordinator

About PromisePromise is a pioneering film and TV studio at the forefront of the generative AI revolution. Our mission is to reimagine what's possible in entertainment by bringing together the world's most visionary storytellers and GenAI creators, empowered by cutting-edge tools and proprietary workflows. Through bold collaborations and a forward-thinking approach to sourcing IP, we are building a dynamic slate of original and licensed projects that push creative boundaries. Backed by premier VC firms, Promise is shaping a new era in GenAI-powered storytelling, where creativity knows no limits.Role OverviewThe Production Coordinator will be a critical support pillar for our production and R&D teams, focusing on the seamless organization and flow of assets and data within our virtual production pipeline. This role is ideal for an exceptionally organized and detail-oriented individual with a foundational understanding of virtual production principles and Unreal Engine / AI asset creation. You will be responsible for managing communication, tracking complex tasks and deliverables, and maintaining clear documentation across projects at the intersection of filmmaking and emerging Generative AI technologies. Your ability to learn quickly about new AI workflows will be key to your success in this cutting-edge environment.Key ResponsibilitiesProduction & Team CoordinationStreamline communication between technical artists, developers, production leads, and post-production teams to ensure alignment on project goals and deadlines. Facilitate and run review sessions for virtual assets and process milestones, capturing detailed notes, clear action items, and disseminating them promptly to all relevant stakeholders. Track tasks and deliverables using project management software, ensuring all assets and data are submitted, reviewed, and finalized according to the production schedule. Virtual Production Workflow ManagementAssist in the coordination of Unreal asset creation, ensuring all incoming 3D assets adhere to established technical specifications, naming conventions, and file structure best practices. Document processes and create clear, comprehensive guides for virtual production workflows, pipeline standards, and asset ingestion, aiding in team onboarding and long-term knowledge retention. Support the Virtual Production Supervisor in scheduling resources, booking virtual stages or necessary technical time, and managing daily production needs. Generative AI Integration SupportActively demonstrate an interest in learning about AI and its application in film production, particularly concerning asset creation, world-building, and virtual environments. Coordinate the testing and integration of new Generative AI tools and workflows into the existing virtual production pipeline, tracking results and feedback. Qualifications2+ years of experience in a coordination, production assistant, or project management role within the film, television, VFX, or gaming industries. Proven ability to work in a fast-paced, innovative environment with excellent organizational and time management skills. Outstanding written and verbal communication skills, with a professional and enthusiastic tone for interacting with diverse teams. Demonstrated experience in taking detailed notes and translating complex technical discussions into clear, actionable tasks. Technical Skills / QualificationsA foundational understanding of Virtual Production, AI, Animation or VFX methodologies and terminology. Familiarity with Unreal Engine and the pipeline for creating and managing 3D assets within the engine (e.g., blueprints, geometry, materials). Proficiency with project management tools (e.g., Jira, Asana, Monday, Trello) for tracking tasks, bugs, and production progress. Experience with documentation tools (Google Docs) for process mapping and knowledge sharing. CompensationWe offer a highly competitive compensation package commensurate with experience, including equity.BenefitsWe believe in supporting our team’s well-being and growth. Our comprehensive benefits package includes:Health & Wellness: Comprehensive medical, dental, and vision insurance coverage, with employee premiums covered 100%. Time Off: Generous paid time off (PTO) policy, including company holidays and sick leave. Financial Security: 401(k) matching program to help you plan for your future. Professional Development: Annual stipend for continuing education, conferences, and technical training. Work Environment: A dynamic, creative, and inclusive hybrid work environment based out of our innovative studio. Promise is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Compensation Range: $70K - $95K