Project Specialist

We are looking for a highly organized and proactive Project Specialist (Events Staffing) to join our teamPosition: Project Specialist (Events Staffing)Location: Abu DhabiWork Timing: 9.00 AM to 6.00 PM (With reasonable extension as per work)Working days: Monday to Friday (Alternate Saturday will be working)Role Summary: The role focuses on supporting staffing requirements, including candidate communication, accreditation processes, and the coordination of training materials and sessions. It also involves maintaining accurate staff records and serving as a key point of contact during project planning and execution. Responsibilities include providing on-site logistical support and ensuring staff preparedness. Effective collaboration with internal teams and proactive communication with clients and partners are essential to ensure smooth operations and successful project delivery.Roles and Responsibilities: Assists in the overall staffing process, including communication with shortlisted candidates and managing their accreditation documentation.Assists in the overall staffing process, including communication with shortlisted candidates and managing their accreditation documentation.Coordinates preparation, printing, and distribution of training materials, handouts, and logistics documentation.Supports in organizing and conducting staff training sessions when required.Maintains accurate records such as attendance sheets, event reports, and staff tracking documents.Acts as a secondary liaison for staff communication during project preparation and execution.Provides on-site support with logistics such as check-ins, distribution of uniforms and IDs, ensuring staff readiness and compliance.Collects feedback from supervisors and onsite managers, notifying significant issues promptly.Collaborates closely with internal departments to ensure all pre-event and onsite requirements are effectively met Proactive and responsive communication with client and partnersCollaborate closely with internal teams to ensure all requirements are met before the event Candidate Profile: Management Graduate or similar education Minimum of 4 years of onsite Project or Event management experienceExperience in staffing for events- sourcing, screening and shortlisting Experience of working in the UAE market.Knowledge of industry standards and safety regulationsA proactive and solution-oriented mindsetExcellent organizational, multitasking, and leadership skills