Proposal Engineer

DUTIES & RESPONSIBILITIESPerform technical and commercial proposals in line with project specifications, client requirements, and company capabilities. Apply broad knowledge of engineering, estimation, and costing to prepare competitive bids and ensure compliance with industry standards. Develop clear and accurate cost estimates, bid documents, and supporting technical proposals. Manage time effectively to meet proposal submission deadlines and coordinate inputs across disciplines and departments. Communicate clearly with internal teams, suppliers, and clients to ensure alignment on scope and deliverables.When acting as Proposal Engineer, in addition:Lead the proposal preparation process for assigned inquiries, ensuring timely submission of compliant, technically sound, and commercially competitive proposals. Plan and organize all aspects of the bid execution including scope, deliverables, schedule, cost estimates, and resource requirements. Maintain responsibility for proposal quality, accuracy, and competitiveness, identifying risks and recommending corrective actions. Act as proposal representative during meetings with clients, consultants, and internal stakeholders. Key Tasks and Responsibilities:Manage multiple proposals simultaneously under tight deadlines.Review inquiry documents (RFQ, ITB, Tender packages) thoroughly and become fully familiar with scope, specifications, contractual terms, and submission requirements.Interpret contractual and commercial requirements, highlighting risks, deviations, and exclusions.Develop preliminary designs using PVelite for thickness verification and prepare the MTOs when required to support estimation.Flange De-rating shall be checked in accordance with ASME Section VIII, Division 1 / 2, Clause UG-44(b)Prepare detailed cost estimates including materials, fabrication, testing, painting, packing, and delivery etc.Obtain and evaluate vendor/supplier quotations for bought-out items and subcontracted works.Interface with engineering, procurement, planning, Quality and production departments to collect input for accurate estimation and scheduling.Identify deviations from client specifications and prepare technical clarifications / exceptions.Prepare proposal documents including technical write-ups, compliance statements, project execution methodologies and commercial offers.Coordinate with E&I departments for skid packages to gather accurate costing and man-hour estimates.Maintain close coordination with Engineering, procurement, and project management teams during proposal preparation for any technical clarification.Document all key communications with clients and suppliers.Coordinate and get the Compliance with Suppliers for client specification before bid submission.Review and approve costing and offers with the Technical & Proposal Manager and respective key stakeholders.Support in negotiation meetings with clients addressing technical and commercial queries whenever required.Track proposal status with clients and provide timely feedback to management.Conduct weekly follow-ups for jobs in hand and monthly follow-ups for tender RFQs by mail and get the feedback.Update and maintain cost databases, historical records, and standard proposal templates.Capture lessons learned from executed projects and feed them into future proposals for accuracy.Guide junior engineers and coordinators in proposal preparation, estimation tools, and procedures.Develop and maintain good working relationships with sub-contractors, vendors and other individuals, including clarifications, communications and negotiationsPreparation of budget sheet based on final approved costing after PO award within 7 working days.Monitor the cost spend vs Estimation for raw materials during course of project execution.Detailed Deliverables / ActivitiesPreparation and review of proposal technical documents including:Equipment specifications / datasheets in line with inquiry.Preliminary design calculations on the thickness and flange de rating using PVelite.Compliance statements against client specifications.Technical clarifications and deviations list.Identification of Long lead time and preliminary delivery plan respectively. Preparation and review of commercial documents:Cost estimates for pressure vessels, heat exchangers, reactors, storage tanks, skid packages, etc.Material Take-offs (MTOs), BOQs, and cost summaries.Vendor / subcontractor cost evaluations and bid tabulations.Proposal pricing sheet and cost breakdown structure.Review of Final technical and commercial proposals with Technical & Proposal Manager before submission.Support to Sales / Business Development team in:Pre-bid meetings and clarification sessions with clients.Negotiations of scope, schedule, and commercial terms.Providing technical presentations when required.Post-proposal activities:Handover of successful bids to the Project Execution team.Submission of Budget sheet for managementParticipation in contract finalization meetings.Compilation of lessons learned for future proposals. Essential Skills & CompetenciesKnowledge of pressure vessels, columns, heat exchangers, reactors, tanks, Pipe Module and skid packages.Familiarity with ASME, TEMA, API, and international design codes.Strong analytical and estimation skills.Sound understanding of fabrication processes, materials, and man-hour norms.Ability to interpret technical specifications and contractual requirements.Cross-functional coordination and teamwork.Attention to detail with accuracy in cost and document preparation.Proactive, adaptable, and able to handle fast-paced proposal cycles.