Purchasing Assistant

The Purchasing Assistant is responsible for supporting the procurement and inventory management process by creating purchase orders, updating inbound shipment data, and maintaining accurate records in NetSuite (NS). This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while ensuring the timely flow of goods between vendors and internal teams.Duties and Responsibilities:Create inbound shipments in NetSuite based on vendor packing lists.Generate purchase orders (POs) in NetSuite from demand file orders.Enter promised ship dates from vendors into PO lines in NetSuite.Record expected receipt dates for each PO line in NetSuite.Add backorder (B/O) component due dates to work orders (WOs) from inbound shipments and promised ship dates.Provide estimated time of arrival (ETA) updates to Sales and Customer Service teams.Create transfer orders in NetSuite for ENV2, ENV3, NW2, and NW3 locations.Update POs in NetSuite based on confirmed (PIs).Add and remove spike codes in NetSuite monthly based on sales analysis.Review monthly sales data to identify demand spikes.Update inbound shipment (INBSHIP) data to ENV3 from ENV1 based on distribution plans.Run and maintain the Purchase Order (PO) status report to monitor order progress and delivery timelines.Qualifications:Bachelor’s degree in Business Administration, Supply Chain, or related field preferred.1–2 years of experience in purchasing, procurement, or supply chain coordination.Proficiency in NetSuite or other ERP systems is highly preferred.Strong organizational and data management skills with excellent attention to detail.Ability to multitask and meet deadlines in a fast-paced environment.Effective written and verbal communication skills.Proficiency in Microsoft Excel, Word, and Outlook.