Real Estate Project Manager

Position SummaryThe Project Manager is responsible for planning, coordinating, and executing real estate development/renovation, ensuring projects are delivered on time, within scope, and on budget. This role plays a critical part in driving collaboration across internal teams and external partners, aligning stakeholders, and managing timelines and resources to successful outcomes. The Project Manager will support both strategic and operational initiatives across hotel development, renovations, openings, systems rollouts, and other priority workstreams.Key ResponsibilitiesProject Planning and ExecutionLead end-to-end project management across assigned initiatives, from scoping and planning through execution and delivery.Develop detailed project plans including timelines, milestones, dependencies, and resource needs.Track progress, identify risks, and implement mitigation plans to keep projects on track.Ensure project documentation, workflows, and task assignments are up to date and accessible to stakeholders.Cross-Functional CoordinationAct as a central point of contact across departments including Real Estate, Operations, IT, Finance, and external vendors.Schedule and lead project meetings, ensure alignment across stakeholders, and resolve bottlenecks.Maintain clear communication with all stakeholders on project status, issues, and key decisions.Facilitate decision-making by preparing briefings, dashboards, and structured updates for senior leadership.Budget and Resource ManagementSupport the creation and tracking of project budgets and forecasts.Monitor actual vs. planned costs, flag variances, and assist with resource allocation.Coordinate with Procurement or Finance teams on vendor contracts, payments, and cost reconciliation.Systems and ToolsLeverage project management tools (e.g., Smartsheet, Asana, Monday.com, or equivalent) to manage timelines, tasks, and deliverables.Contribute to continuous improvement of project tracking, documentation standards, and reporting formats.Ensure lessons learned are captured and shared to inform future projects.Project Delivery and Close-OutOversee completion of all deliverables, quality checks, and approvals.Support training, handovers, and operational readiness upon project completion.Conduct post-mortems, track KPIs, and document learnings to optimize future project performance.Additional ResponsibilitiesThe responsibilities outlined above provide a general overview of the role; however, additional duties may be assigned at management’s discretion to meet the evolving needs of the business. Flexibility and adaptability are essential, as team members may be required to take on new tasks that contribute to the overall success and efficiency of the Company.Qualifications & ExperienceBachelor’s degree in Architecture, Engineering, Business, Hospitality, or a related field.4–6 years of experience in project management roles, ideally in hospitality, real estate, or operations environments.Strong track record of managing complex, multi-stakeholder projects.Formal project management training or certification (e.g., PMP, Prince2, Agile/Scrum) preferred.Proficiency in project management software.Full written and oral fluency in Japanese and business-level English.Key Skills & AttributesHighly organized and detail-oriented with strong planning and execution skills.Strong interpersonal and communication skills across all levels of seniority.Collaborative, proactive, and solution-oriented under pressure.Commercially aware with the ability to balance scope, budget, and operational realities.Able to work independently while managing multiple workstreams simultaneously.