Senior Manager - U.S. Payroll Operations & Reporting

Chandigarh / Mohali, India (Night Shift)About Jabi TruckingJabi Trucking is a fast-growing California trucking company known for reliability, precision, and world-class client service. Our India team supports billing, operations, payroll, compliance, and analytics to keep projects moving and cashflow predictable.About The RoleWe are seeking a Senior Manager - U.S. Payroll Operations & Reporting to lead our end-to-end project payroll reporting function. The role involves managing the complete payroll reporting cycle — from data intake and validation to final portal submission — while ensuring every report is accurate, compliant, and on time.This position requires a strong leader who can design efficient processes, enforce accountability, and communicate seamlessly with U.S. stakeholders. You'll lead a performance-oriented team that delivers error-free reporting and continuous process improvementsKey Responsibilities:Manage the full payroll reporting flow for U.S. public works and heavy-civil projects — from paystub/timecard intake → data validation → packaging → portal submission. Establish and enforce SOPs, trackers, and checklists to ensure accuracy, compliance, and audit readiness. Lead, train, and evaluate a high-performance reporting team, ensuring adherence to SLAs and KPIs. Maintain master schedules and due-date trackers; proactively identify risks and prevent submission delays. Collaborate cross-functionally with HR/Driver Compliance, Dispatch, Billing/AR, and U.S. Project Leads for seamless coordination. Publish weekly reports summarizing submissions, pending items, and corrective actions. Build and manage Excel/Google Sheets dashboards using lookups, pivots, and data validation to improve accuracy and visibility. Implement process automation using Power Query, Apps Script, or similar tools to reduce manual errors. Maintain clean, well-structured documentation and audit-ready files. Communicate professionally with U.S. stakeholders through calls and written reports. RequirementsBachelor's or Master's degree in Accounting, Finance, or Business Administration. 6-8 years of experience in payroll, finance operations, or accounting for U.S. or international clients. 2-3+ years of experience managing teams (5-15 members). Strong understanding of rate tables, job codes, classifications, and U.S. project payroll systems. Excellent English communication skills — both verbal and written — for U.S. client interaction. Advanced proficiency in Excel/Google Sheets (VLOOKUP, pivot tables, error checks, data validation). Bonus: Familiarity with Power Query, Google Apps Script, or automation workflows. High attention to detail, process ownership, and ability to manage multiple deadlines under pressure. Leadership mindset focused on structure, accountability, and results. BenefitsAt Jabi Trucking, you'll play a key role in a fast-moving U.S. operations team where accuracy and reliability drive business success. You'll have the opportunity to: Lead a skilled finance operations team handling high-visibility U.S. projects. Build robust systems and processes from the ground up. Collaborate directly with U.S. stakeholders in a dynamic, growth-driven environment. Work in a culture that values precision, discipline, and continuous improvement