Virtual Assistant

🌐 Vacancy: Virtual Assistant (Admin, Finance & Operations)📍 Location: Onsite – Probits Nepal Office, Kathmandu 🕒 Experience: 1–2 Years 🏢 Company: Probits (www.probits.com.au)About ProbitsProbits is an Australian-registered IT services company with a development office in Nepal. We collaborate with startups and businesses across Australia, building scalable products and managing offshore teams that deliver high-quality digital solutions.We’re looking for a dedicated and detail-oriented Virtual Assistant to join our onsite team in Nepal. The ideal candidate will play a key role in supporting our daily administrative, financial, and operational tasks — ensuring smooth coordination between our Nepal and Australia teams.Key Responsibilities1. Administrative & Office SupportManage company communications, correspondence, and scheduling.Maintain and organize office records, documentation, and shared drives.Prepare meeting agendas, minutes, and follow-up reports.Support HR and management teams with coordination of internal tasks and policies.2. Calendar & Meeting ManagementSchedule and manage meetings between Nepal and Australian teams.Ensure timely reminders, coordination, and post-meeting summaries.Track ongoing deliverables and communicate updates to relevant teams.3. Finance & Accounting CoordinationAssist in preparing invoices, maintaining payment trackers, and coordinating financial documentation.Liaise with the accounts team for salary processing, expense reports, and reconciliations.Track monthly budgets and operational expenses.4. Operations & Project SupportUpdate project management tools (e.g., JIRA, Notion, or ClickUp) with task progress and timelines.Coordinate between departments to ensure timely completion of deliverables.Assist the management team with reporting, documentation, and operational efficiency.Qualifications & SkillsBachelor’s degree in Business Administration, Management, Finance, or a related field.1–2 years of experience in administration, operations, or virtual assistant roles.Strong communication and interpersonal skills.Excellent command of English (written and verbal).Proficient in Google Workspace, Microsoft Office, and project management tools.Basic understanding of finance (invoicing, expenses, reporting).Strong sense of ownership, discipline, and attention to detail.What We OfferCompetitive salary (based on experience and skills).Opportunity to work with an international team on diverse projects.Collaborative and growth-focused work environment.Exposure to real-world business operations with startups and Australian clients.Work Details🕘 Work Type: Full-time, Onsite (Lalitpur)🗓️ Working Hours: 7:00 AM – 4:00 PM (Monday to Friday)🌏 Collaboration: Coordination with the Australian team in overlapping hoursHow to ApplySend your CV and a short cover letter explaining your relevant experience and interest in the role to binayak@probits.com.au with the subject line: Application for VA