Virtual Executive Assistant / Operations Coordinator (US Hours)

I’m helping Hampton Estate find a top candidate to join their team full-time for the role of Virtual Executive Assistant / Operations Coordinator (US Hours).You'll shape operations at a historic castle, driving innovation.Compensation:USD 9 - 11/hourLocation:Remote (specific timezones)Mission of Hampton Estate:"To preserve Hampton Castle’s rich heritage while creating extraordinary experiences that honor its history, celebrate its beauty, and connect people through unforgettable events in an enduring English landmark."What makes you a strong candidate:You are proficient in Task management, Research, Notion, Inbox management, HubSpot.English - Fully fluentResponsibilities and more:We are a creative couple managing a growing hospitality business from a 600-year-old castle in the UK. Between our business, family, and new projects, we have a lot going on — and we are looking for someone sharp, organized, and proactive to help keep everything running smoothly.You will work closely with us each day, helping to manage communication, organization, and follow-through across our work and family life. This is a full-time, long-term role for someone who enjoys getting things done, loves creating structure, and is comfortable keeping us accountable.Responsibilities:* Organize inboxes, calendars, and tasks to ensure nothing falls through the cracks.* Join daily work calls to plan, prioritize, and follow up on tasks.* Conduct research and provide administrative support for our projects.* Help develop systems and keep documentation organized and updated (SmartSuite, Notion, HubSpot).* Support occasional personal or family administrative tasks, such as managing shared calendars, reminders, and travel plans.You will excel in this role if you:* Are fluent in English and confident communicating via video calls.* Enjoy bringing order to dynamic environments and driving results.* Are detail-oriented, reliable, and consistent in follow-through.* Are proactive and take initiative.* Have strong technical skills and learn new tools quickly.* Have a stable internet connection and a quiet workspace.Job benefits:- $9–$11 USD per hour, depending on experience.- 13th-month bonus in December (pro-rated for partial years).- 15 days paid holiday per year after 6 months.- Long-term role with room to grow and plenty of variety day-to-day.