Virtual Executive Assistant

💼 Job Title: Executive Virtual Assistant – Tech-Oriented, AI & Sales Support (E-commerce & Solar Startups)Job Code: EJ-EVAPosition Type: Full TimeWork Hours: 9:00AM - 5:00PM ESTWork Days: Monday - FridaySalary: $6 - $7 depending on experience🌟 Position OverviewWe are hiring a versatile, high-level Virtual Assistant who is comfortable supporting C-suite executives, engaging with leads and customers, optimizing workflows using AI tools, and helping launch an e-commerce business. This role will require independent judgment, an eagerness to learn, and a strong ability to handle both back-office and front-line operations.🎯 Top 3 Priorities1️⃣ High-Level Executive SupportManage daily scheduling, inboxes, and calendar for CEO/COOHandle sensitive communications and represent the executives professionallyAnticipate needs, make recommendations, and take initiative without waiting for direction2️⃣ Sales & Customer InteractionMake and receive sales and follow-up calls (warm and cold)Engage with potential and existing customers across platformsConfidently pitch products/services, answer questions, and close dealsProvide outstanding customer service that reflects brand values3️⃣ Marketing & Workflow Optimization SupportAssist in launching a new e-commerce startup, including process setupUse AI tools (e.g., ChatGPT, workflow automations) to optimize daily operationsSupport with light marketing duties (CRM tasks, newsletters, client updates—not ad management)🧭 Key ResponsibilitiesAnswer inbound inquiries and follow up on leadsSupport basic marketing and outreach processes using tools like Slack, Google Suite, and Monday.comMonitor customer communication channels and ensure timely responsesHelp prepare materials, presentations, and reports as neededTrack deliverables, tasks, and timelines for multiple executivesCollaborate with team members across departments in a professional, upbeat manner🧠 Required Skills & QualificationsExecutive assistant experience supporting C-level leadershipSales experience (comfortable on sales and follow-up calls; confident closer)Proficiency with AI tools and workflow automation platformsTech-savvy and comfortable working in startup environmentsStrong communication and interpersonal skillsFluent in English (spoken and written); bilingual in Spanish is a bonusOrganized, dependable, and calm under pressureCRM familiarity (e.g., HubSpot, Shape, or similar tools)💫 Preferred TraitsFriendly, adaptable, and has a good sense of humorEmotionally intelligent and not easily offendedCurious and enjoys figuring out how to make systems run betterReliable with high standards for quality and follow-throughInterest or familiarity with the solar or e-commerce industry is a bonus, but not required🧩 Basic RequirementsFully comfortable and equipped to work on camera throughout their shiftResilient and accountable in performing front-office and administrative tasks remotelyExperienced in dental or medical office support with your required schedule (Monday–Saturday, 8:00 AM–6:00 PM EDT)Must be proficient in speaking and writing English very clearlyMust have relevant work experienceBe able to submit an NBI clearance or Local Police Clearance background check if requestedMust have no other clients during required work hours🖥️ Technical RequirementsDevice: Reliable laptop or desktop computerInternet: High-speed connection (minimum 10 Mbps)Audio: Noise-canceling headsetVideo: Webcam for virtual meetingsWorkspace: Quiet, professional environment