Admin Assistant

Benefits:401(k)401(k) matchingDental insuranceHealth insurancePaid time offVision insuranceThe Front Desk / Administrative Assistant is the first point of contact for our clients and plays a key role in keeping our operations running smoothly. You’ll be responsible for greeting clients, handling calls, preparing proposals, processing payments, scheduling, and providing administrative support across departments.We are looking for someone who is organized, professional, and experienced in working within a construction office environment. Familiarity with the glass or metal industry is a plus.NEEDS TO HAVE EXPERIENCE WORKING IN A CONSTRUCTION OFFICE BEFORE!!!!ResponsibilitiesClient Communication & ReceptionAnswer and direct phone calls professionally.Greet and assist walk-in clients with courtesy.Handle general inquiries from clients, vendors, and partners.Proposals & DocumentationPrepare and process customer proposals accurately.Save, track, and file all proposals in company systems.Payments & RecordkeepingProcess customer payments (credit card, check, etc.).Record and track payment activity in company logs/software.SchedulingCoordinate and schedule appointments for measurements, installations, and service calls.Provide confirmations and updates to clients and internal teams.Lead Tracking & Sales SupportEnter all leads (phone, email, walk-in) into the Lead Tracking Sheet.Maintain daily updates and follow-ups on leads.Collaborate with the sales team to help convert leads into sales.DocuSign ManagementPrepare and send contracts through DocuSign.Include acknowledgment forms and confirm receipt.Maintain accurate records of signed contracts.Office & Administrative SupportAssist with filing, organizing, and managing supplies.Support various departments with admin tasks.Keep the front desk area clean and professional.QualificationsExperience working in a construction office environment is required.Previous administrative, receptionist, or office support experience.Strong communication and customer service skills.Proficient in Microsoft Office and Google Workspace.Experience with DocuSign, QuickBooks, or CRM systems is a plus.Ability to multitask, prioritize, and stay organized in a fast-paced environment.Professional, reliable, and detail-oriented.What We OfferCompetitive pay (based on experience).Full-time schedule, Monday–Friday.Growth opportunities in a fast-expanding company.Supportive and professional work environment.Benefits401(k) with company matchHealth, dental, and vision insurancePaid time offExperience:Construction office: 1 year (Required) Job Type: Full-timeBenefits:401(k)401(k) matchingDental insuranceHealth insurancePaid time offVision insurance