Admin Operations Specialist

About POP MART:Founded in 2010, POP MART is a market-leading entertainment company and a global champion of designer toy culture. Through global artist development, IP operations, and designer toy culture evangelism, we have built an integrated platform covering the entire designer toy value chain. Besides our original and iconic IPs such as Molly, Hirono, Skullpanda, and LABUBU, POP MART collaborates with top-tier toys and lifestyle brands including Disney, Universal Studios, and Sanrio to create collectible art toys featuring their iconic characters.For more information, please visit www.popmart.comWhat to Expect:POP MART is a fast-paced company with a young and multicultural team where you can expect to:Gain valuable professional experience covering the entire retail life cycleHave the opportunity to work with people from different countries and cultures in a collaborative environmentReceive structured customer service, retail operations, and product trainingBe proactively involved in the company’s growthKey Responsibilities:Government Compliance & PermitsAssist process government permits, business licenses, and all regulatory compliance requirements.Monitor and ensure timely renewal of business permits and certificates.Coordinate with LGUs, BIR, and other government agencies for filings and store-related compliance matters.Contract & Document ManagementGatekeep and organize the filing of all contracts and agreements.Serve as the central point of contact for all administrative documents.Collate, file, and maintain store and office documents, including compliance reports and records.Procurement & Supplies ManagementSupport procurement tasks such as sourcing quotations and coordinating with vendors.Oversee office supply inventory and initiate replenishment to ensure adequate stock.Assist in preparing purchase orders (POs) and processing payments or reimbursements when required.Administrative Operations & Office CoordinationProvide daily administrative support including office coordination, communication handling, and logistics assistance.Handle general office matters such as pantry supplies, maintenance, and office electronics.Coordinate with the necessary teams to ensure compliance with POS Permit-To-Use requirements for the stores.Internal & External CoordinationWork closely with internal teams to support administrative requirements.Coordinate with external partners such as vendors, malls, and government offices to complete tasks on schedule.Facilities & Safety SupportAssist in coordinating store or office repair needs and securing required documentation for contractors.Support safety compliance by monitoring requirements and other regulatory obligations.Qualifications:Bachelor’s degree in Business Administration, Office Management, or any related fieldAt least 5 years of experience in administrative, operations, or compliance roles (retail experience is a must)Knowledge of government permits, business licenses, and regulatory compliance processesStrong document management skills, including filing, organizing, and handling contractsExperience in procurement, vendor coordination, or basic purchasing tasksProficient in MS Office, Google Workspace, or similar toolsStrong attention to detail and ability to manage multiple tasksExcellent communication and coordination skillsProactive, reliable, and able to work in a fast-paced environmentWilling to visit government offices, malls, or store sites as needed