Administration & HR Representative

Your Role & ResponsibilitiesCoordinate meetings, communication, travel arrangements, and office operations and bookingsMaintain and update employee records and HR databases as well as documents (contracts, vacation, attendance)Onboarding and Offboarding supportAct as a point of contact for employee related inquiriesAct as a contact person to external partners (insurance providers, HR/administration services) and ensure complianceProvide necessary HR and employee data to the accountant for payroll processingCollect and submit invoices, expenses, and documentation to the accounting departmentHandle purchases and supplier management for two offices (equipment, materials, services, maintenance)Work closely with our Head of HR and multiple internal and external stakeholders to ensure smooth office operations and efficient HR processesAssist in internal HR initiatives and company eventsAct as a people and go to person for the employees in Porto and LisbonRequired Technical & Professional Expertise2+ years of experience in administrative and/or HR support rolesStrong organizational and communication skillsHigh level of professionalism, confidentiality, and attention to detailProficiency in MS Office and digital toolsTeamplayer and people personFluency in EnglishWhat Makes This Role UniqueA dynamic and diverse position where each day brings new responsibilitiesDirect collaboration with international teams and exposure to multiple business areasOpportunity to take ownership of key office and HR processes from end to endWorking in multiple fields such finance, HR, backoffice operations and various administrative and people related tasksMotivated, fast growing portugese team in an international swiss company