Administrative Assistant

Beacon Hill is hiring! We have partnered with a financial services company in downtown Chicago in hiring an Administrative Assistant to start immediately. Our client is seeking an organized and proactive Administrative Assistant to support their team with expense management, travel coordination, and a variety of ad hoc administrative projects. This role is ideal for someone who enjoys multitasking, thrives in a fast-paced environment, and takes pride in providing exceptional support and organization.Key Responsibilities:Manage and process expense reports and reimbursements accurately and timely.Coordinate domestic and international travel arrangements, including flights, hotels, transportation, and itineraries.Maintain and track travel budgets and ensure compliance with company policies.Assist with scheduling meetings, preparing agendas, and managing calendars as needed.Support ad hoc administrative projects and initiatives across departments.Create and maintain organized records, documents, and spreadsheets.Communicate effectively with internal stakeholders and external vendors to ensure seamless operations.Qualifications:2+ years of experience in an administrative or office support role (experience handling expenses or travel preferred).Bachelor's Degree is required.Strong organizational skills with keen attention to detail.Proficiency with Microsoft Office Suite or Google Workspace; experience with expense management systems (e.g., Concur, Expensify) a plus.Excellent written and verbal communication skills.Ability to handle sensitive information with discretion.Self-starter with strong time management and problem-solving skills. Benefits: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)