Administrative Assistant

Our Boston based retail client is looking for a Sr. Administrative Assistant with 5+ years' experience supporting high level Executives. This role is onsite 2 times a week and remote the remaining three days.About the Role: The Administrative Assistant will support a VP and two AVPs, for Global Talent Management and 2 AVPs. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.Responsibilities:Schedules and maintains multiple calendars of appointments and meetingsSupports and monitors the on-going administration of HR and Talent program processes to ensure consistent and timely executionCoordinates travel itineraries and process expensesResponds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential natureInvolves appropriate Associates from other departments or divisions to resolve issues.May provide functional guidance and training to other Associates within department and across the Corporate functions, as neededAnalyses operating practices and creates/revises systems and procedures as necessaryOrganizes and maintains files, record keeping systems, and office layoutOversees and monitors administrative projects. Performs other duties as required or directedOrganizes meetings (Catering, Booking Rooms, Follow up, etc.)Manage and administer department payroll and timekeepingBack-up Support to other AdminsManages and administers various documents and spreadsheetsActs as Proxy for certain systems as neededSupport meetings, training and conferences with prep and logistics needsPlans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building eventsCommunicates pertinent information among appropriate departments Qualifications: Administrative experience in a corporate setting required.Required Skills:Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environmentStrong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and WordExcellent communication manner, solid written and verbal communication skills and be customer service orientedAble to effectively manage confidential and sensitive informationMust thrive in a very busy atmosphereProven success of juggling many things at one time and ability to shift gears and prioritizeWillingness to learn, take direction well and be a team playerInterest in Human Resources is a plusAbility to focus and get the job done while avoiding distractionsFormer experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses criticalStrong ability to build relationships and collaborate with team members and other adminsGreat at being resourceful and leveraging relationships to problem solve Preferred Skills: Not specified.Pay range and compensation package: Not specified.Equal Opportunity Statement: Not specified.```