Administrative Assistant

About usCropLife Canada is the national voice of the plant science industry, representing the manufacturers, developers and distributors of pesticides and plant breeding innovations that help drive sustainable productivity in Canadian agriculture. Our members provide farmers—and many non-agricultural sectors—with the tools they need to support food security, protect public spaces and strengthen communities. Guided by a strong regulatory foundation and a commitment to innovation, we work to advance sustainable growth, champion Canada’s leadership in plant science, and foster an enabling global trade environment that benefits Canadians and the world.The opportunityCropLife Canada is seeking a highly organized and adaptable Administrative Assistant to support the smooth functioning of our Ottawa office and contribute to the success of our team. Reporting to the Executive Assistant, this role provides essential administrative, coordination, and office support services across the organization. The position is based in‑office at 350 Sparks Street, Ottawa, with consideration given to a hybrid work arrangement (1–2 days per week from home) following a probationary and training period, subject to operational needs.Your key responsibilitiesAs the Administrative Assistant, you will be responsible for a wide range of administrative and shared services duties, including:Greeting and directing visitors and responding to phone calls, emails, and general inquiries with accuracy and confidentialityScheduling and coordinating committee meetings, including planning, communication, and document distributionSupporting larger events with material preparation, shipping, and in-person logisticsMaking travel arrangements (flights, accommodations, transportation) in accordance with organizational proceduresPreparing and submitting expense reports and invoices in compliance with internal policiesMaintaining office contact databases and liaising with platform developers as requiredCoordinating staff meetings, boardroom bookings, staff gatherings, and team‑building activitiesManaging incoming and outgoing mail and courier servicesDrafting, proofreading, and editing correspondence and other documentsOrganizing and maintaining electronic and paper filing systemsProviding coverage for the Executive Assistant during vacation periodsSupporting shared services activities such as IT troubleshooting, office supply ordering, equipment maintenance, and reporting building or parking issuesAssisting with special projects as assigned by the Executive Assistant and the Manager of Finance and Shared ServicesWhat we’re looking forThe ideal candidate brings strong administrative expertise and a professional, service‑oriented approach, along with:A Bachelor’s degree or diploma in Business Administration or a related field1–3 years of administrative and event‑planning experienceExcellent verbal and written communication skillsStrong organizational skills and attention to detailProven ability to manage time effectively and meet deadlinesSound judgment, discretion, and resourcefulnessFlexibility, adaptability, and problem‑solving skills while maintaining confidentialityExtensive knowledge of office administration and record‑keeping systemsProficiency in Microsoft 365, particularly SharePoint and Microsoft Teams, with the ability to learn new systemsBilingualism in English and French considered an assetCompensation and benefitsCropLife Canada offers a competitive compensation package for this position, including benefits.To applyTo apply to be part of something transformative, submit a resume and cover letter (in one document) by outlining your interest and how you would be an excellent match for this opportunity. Applications will be accepted until 11:59pm on March 15, 2026. *Those including a cover letter will be prioritized. We thank all applicants for their interest; however, only those selected for an interview will be contacted.CropLife Canada is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We respect the dignity and independence of people with disabilities and provide accommodation and support to persons with disabilities throughout the recruitment and selection process.