Administrative Assistant II

About The CompanySentara Virginia Beach General Hospital is a leading healthcare provider located in Virginia Beach, VA. Renowned for its commitment to excellence and community service, the hospital is home to the region's only Level III Trauma Center and boasts a 273-bed facility equipped with advanced medical technology. As a Magnet-recognized hospital, Sentara Virginia Beach General Hospital specializes in a wide range of clinical services including heart, vascular, neuroscience, orthopedics, spine care, cancer treatment, and behavioral health. The hospital's strategic location, just minutes from the Oceanfront and VA Beach Town Center, makes it accessible and convenient for both patients and staff. Sentara Health, the parent organization, emphasizes diversity, inclusion, and professional growth, fostering a supportive environment for its nearly 30,000 employees. The hospital's mission to improve health every day underscores its dedication to providing high-quality care, innovative treatments, and community engagement. As part of its ongoing commitment to employee well-being and community service, Sentara Virginia Beach General Hospital offers a comprehensive benefits package and a culture of continuous improvement and excellence.About The RoleSentara Virginia Beach General Hospital is seeking a dedicated and detail-oriented full-time Administrative Assistant II to join our administrative team. This role is vital in supporting department managers and executives by performing a variety of administrative and clerical tasks designed to enhance operational efficiency and streamline communication within the hospital. The Administrative Assistant II will primarily work during day shifts from 7:30 a.m. to 4 p.m., providing essential support to ensure the smooth functioning of departmental activities. Responsibilities include acting as the first point of contact for visitors and callers, managing correspondence, scheduling meetings and appointments, preparing reports and documents, and maintaining confidentiality of sensitive information. The role may involve supporting division Vice Presidents, Sr. Directors, or Directors, and requires a proactive approach to managing multiple priorities. The successful candidate will possess excellent organizational skills, professionalism, and the ability to handle confidential information with discretion. This position offers an excellent opportunity to contribute to a reputable healthcare organization committed to community health and employee development.QualificationsHigh School Diploma or Equivalent requiredBachelor’s Degree preferredExecutive Assistant experience preferred4-6 months of basic experience with simple office or operational systems required1 to 2 years of relevant experience preferredExcellent customer service skills preferredProficiency in Microsoft Office Suite (Excel and Word) preferredExperience in administrative medical office setting preferredStrong organizational and communication skillsAbility to handle confidential information with discretionResponsibilitiesPerform a variety of administrative tasks to support department managers and executivesAct as the first point of contact for visitors, callers, and inquiriesManage and prioritize correspondence, emails, and phone callsSchedule and coordinate meetings, appointments, and eventsPrepare reports, documents, and presentations as neededMaintain calendars and ensure timely follow-up on action itemsAssist with managing access to departments and handling confidential informationSupport department operations by organizing files and maintaining recordsCollaborate with team members to ensure smooth workflow and communicationAssist with special projects and administrative tasks as assignedBenefitsMedical, Dental, and Vision insurance plansPaid Time Off and Sick LeavePaid Parental and Family Caregiver LeaveEmergency Backup Care servicesLong-Term, Short-Term Disability, and Critical Illness insuranceLife Insurance coverage401(k) or 403(b) retirement plans with Employer MatchTuition Assistance up to $5,250 per year and discounted educational opportunities through Guild EducationStudent Debt Pay Down program offering up to $10,000Reimbursement for certifications and free access to CEUs and professional development coursesPet Insurance optionsLegal Resources PlanPotential for annual discretionary bonuses based on system performance and eligibilityEqual OpportunitySentara Virginia Beach General Hospital is an equal opportunity employer committed to fostering an inclusive and diverse workforce. We believe in providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, gender identity, age, disability, or veteran status. We value the unique perspectives and contributions of all employees and are dedicated to creating a respectful and supportive work environment. Our organization complies with all applicable federal, state, and local laws governing employment practices. We encourage applicants from all backgrounds to apply and join our mission to improve health every day.