Administrative Assistant

Who we are:Spiralcute is a leading Japanese character brand managementcompany, renowned for building 'sophisti-cute' brands that blend heartfelt narratives, wit,and charm. We specialize in developing emerging character stars into irresistibleconsumer products through strategic licensing and engage fans with innovativepromotional campaigns through unique partnerships. Our portfolio features belovedfranchises including the Japanese pop-culture phenomenon Chiikawa, the whimsicalfelines of Mofusand, the encouraging penguin Koupen Chan, and more. Headquarteredin Tokyo, Spiralcute oversees character brand development and operational strategies.Our Los Angeles-based subsidiary, Spiralcute International, Inc., is dedicated tosupporting partners and facilitating licensing opportunities for champions of cuteworldwide. Our mission is simple: to spread joy through cuteness.Role Description:We have a fantastic opportunity for a remote experienced Administrative Assistant tosupport the department head for Business Development, Brand Management, andIntegrated Marketing globally. Successful candidates must be able to prioritize work, bedetail oriented, work independently, and help to foster a team atmosphere in a remoteprofessional, fast-paced environment.Job Responsibilities: Manage daily administrative tasks, including scheduling, organizing files,documents and correspondenceProvide calendar management across multiple international time zones.Coordinate team in person and virtual meetings, events, and prepare agendas. Assist in project management through tracking deadlines and facilitatingcommunication across multiple teams.Complete a broad variety of administrative tasks including assisting with specialprojects, reports, and presentations; undertaking research projects as and whenneeded.Create & own tracker documents, manage incoming deal memos for approval,organize weekly reports ready for Head of department’s review. Manage anyinternal and external comms necessary.Review incoming direct business enquiries and redirect to relevant internal staffmember or external licensing agents.Organize travel, accommodation, transport and transfers and draft itineraries.Administer monthly expense reports & tracking.Package and ship any materials needed for conferences as necessary.Maintain the highest level of discretion and confidentiality in handling sensitiveinformation.Minimum Qualifications: 3+ yrs of solid administrative support experience highly preferred. Proven experience in Administrative Assistance skillsExcellent written and verbal communication skills.Associate or bachelor’s degree preferred.Self starter, pro-active, organized with strong interpersonal skills.Confident to liaise at all levels.Proven problem-solving skills.Previous experience in entertainment sector is considered an assetlexibility to work additional hours as required.SkillsHighly proficient with MS Office suite of applications and general comfort withlearning new software applications. Ability to design and edit presentations.Ability to work independently and as part of a team.Interest in consumer products, pop culture, and “kawaii culture” is a plus.Attention to detail and organizational skillsThe pay rate/range for this role is $27.00-$32.00 per hour, with the final offer amountdependent on education, skills, experience, and location.This position is also eligible for benefits including medical, dental and vision options. Aswell as paid holidays, PTO and sick pay.