Administrative & Operations Assistant

Location: RemoteType: Part-timeKey Responsibilities Finance AdministrationPrepare, issue, and manage invoices to clients and counterparties.Track accounts receivable and accounts payable.Support payment reconciliations against bank statements and internal records.Maintain orderly digital records of contracts, invoices, and settlements.Liaise with external accountants/bookkeepers when needed. Client & HR Platform ManagementOnboard new SMEs, fintech originators, and other platform users.Manage user access and permissions across internal systems.Assist with onboarding documentation, KYC/AML workflows (administrative only).Support internal HR processes (adding new employees to systems, updating records, collecting documents, etc.). Operational SupportAssist in preparing reports, trackers, and operational checklists.Help coordinate monthly and quarterly investor reporting processes (admin tasks).Maintain an organised digital filing system and document repository. Scheduling & CoordinationManage calendars for key team members and senior management.Schedule internal and external meetings across multiple time zones.Organise travel, accommodations, itineraries, and logistics for business trips.Arrange tickets and registrations for conferences, events, and industry gatherings. General AdministrationManage company inboxes and route inquiries appropriately.Assist with creating slides, documents, and meeting materials.Track deadlines and follow up with internal stakeholders to ensure tasks are completed.Support ad-hoc administrative and operational tasks as needed.RequiredKey Skills & Qualifications3+ years experience in an administrative, operational, or finance-support role.Excellent organisational skills and attention to detail.Strong communication skills (written and verbal).Comfortable working remotely and managing priorities autonomously.Proficiency with standard productivity tools (Google Workspace, Excel, Slack, project management tools).Ability to handle sensitive information with confidentiality.Strong time-management and task-tracking abilities.PreferredExperience in financial services, fintech, lending, or structured finance.Familiarity with invoice processing, basic bookkeeping, or payment reconciliations.Experience with CRM or HRIS platforms.Comfortable working with numbers and simple operational calculations.Experience working in a remote or distributed team.Personal AttributesReliable, proactive, and highly organised.Quick learner with the ability to understand financial workflows.Problem-solver who anticipates needs before they become issues.Comfortable switching between tasks and managing multiple projects in parallel.Positive, professional, and service-oriented attitude.What We OfferFully remote working environment with a flexible schedule.Opportunity to work closely with a senior team in structured finance and fintech.Exposure to securitisations, private credit, and institutional investors.Competitive compensation dependent on experience.Growth opportunities into operations, investor relations, or finance roles.