Administrative Specialist/Assistant

Administrative SupportMaintain and organize site records, files, and documents (permits, contracts, drawings, time records, etc.).Prepare correspondence, memos, reports, and other documents as required.Handle incoming and outgoing communications (emails, phone calls, site notices).Documentation & ReportingAssist in preparing daily site reports, manpower reports, and other project-related documents.Monitor and update attendance logs, Daily Time Records (DTR), and overtime requests.Compile and submit site progress reports to the head office or project management.CoordinationCoordinate with contractors, suppliers, and site staff for logistical and administrative requirements.Facilitate requisition, issuance, and monitoring of site materials and supplies.Support HR and Accounting with submission of site-related documents (payroll, benefits, etc.).Logistics & Office ManagementMonitor site office supplies and equipment, ensuring availability and proper usage.Assist in arranging transportation, accommodations, and permits for workers as needed.Ensure compliance with company policies, safety standards, and site protocols.Bachelors degree in Business Administration, Office Management, or related field (preferred).At least 12 years of experience in administrative support, preferably in construction or engineering projects.Proficient in MS Office (Word, Excel, PowerPoint) and familiar with office equipment.Strong organizational, communication, and multitasking skills.Ability to work under pressure in a fast-paced construction environment.Detail-oriented, proactive, and reliable.Key CompetenciesStrong interpersonal and coordination skills.Time management and prioritization abilities.Adaptability to site conditions and project demands.Confidentiality and professionalism in handling sensitive documents.