Administrative Specialist/Assistant

Company: Supernova Innovation Inc.Location: Makati CityThe Administrative Assistant will provide comprehensive support to the management team by handling administrative, financial, and client-related tasks. This role requires organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate is proactive, resourceful, and committed to ensuring smooth day-to-day operations.Financial SupportPrepare and assist in the creation of financial statements for clients.Maintain accurate and organized financial records.Administrative TasksProficiently use Microsoft Word and Excel for reports, documentation, and tracking.Schedule meetings with clients and internal teams.Book and prepare conference rooms for meetings and events.Collections & Client CoordinationPerform collections and follow-ups on client accounts.Maintain positive client relationships and ensure timely communication.Logistics & TravelWillingness to travel for company-related activities, and administrative support.Inventory MonitoringMonitor and record office and project-related supplies and equipment.Handling emails and other forms of communicationResponding to emails, drafting correspondence, and managing other forms of communication (e.g., faxes, letters).Maintaining filing systemsOrganizing and maintaining both physical and digital files and records.Managing databases and spreadsheetsEntering and updating data, creating reports, and maintaining databasesQualifications & SkillsGraduate of any Business Administration, Finance, or related field (preferred but not required).With 1-3 years of experience is an advantageStrong knowledge of creating financial statements.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent communication and interpersonal skills.Highly organized, detail-oriented, and resourceful.Ability to multitask and manage time effectively.Strong problem-solving skills and adaptability.Ability to work independently with minimal supervision.Willingness to travel when necessary.Proactive and Reliable anticipates needs and takes initiative.Trustworthy and Confidential handles sensitive information with discretion.Professional and Courteous represents the company positively to clients and colleagues.Flexible and Adaptable thrives in changing environments and priorities.Team Player works collaboratively with colleagues across all levels.Strong Work Ethic dedicated, dependable, and committed to results.