Administrative Support Specialist

Major Duties and ResponsibilitiesThis position performs administrative and clerical duties in support of department operations.Greets the public and directs them to appropriate personnel; assists public with information and answers questions.Answers the telephone; takes messages; screens calls; provides information to callers; receives citizen complaints; directs calls and messages to appropriate personnel.Performs administrative and clerical work including typing, filing, and data entry. Writes appropriate court bonds for inmate release as necessary.Opens, sorts, and distributes mail.Performs other related duties as assigned.Knowledge, Skills And AbilitiesKnowledge of modern office principles and practices.Knowledge of GCIC and NCIC rules and regulations.Skill in establishing and maintaining effective working relationships with others.Skill in planning, organizing, problem-solving, and decision making.Skill in the use of office equipment including computers and related software.Skill in oral and written communication.Minimum Educational And Training RequirementsKnowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.Physical RequirementsThe work is typically performed while intermittently sitting, standing, stooping, walking, bending, or crouching. The employee occasionally lifts light and heavy objects, climbs ladders, uses tools or equipment requiring a high degree of dexterity, and distinguishes between shades of color.Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.Feeling – perceiving attributes of objects by touch with skin, fingertips.Grasping – applying pressure to object with fingers, palm.Handling – picking, holding, or working with whole hand.Hearing 1 – perceiving sounds at normal speaking levels, receive information.Hearing 2 – receive detailed information, make discrimination in sound.Kneeling – bending legs at knee to come to rest at knees.Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.Pulling - use upper extremities to exert force, haul or tug.Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.Reaching – extending hands or arms in any direction.Repetitive Motion – substantial movements of wrists, hands, fingers.Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.Talking 1- expressing ideas by spoken wordTalking 2 – shouting to be heard above ambient noise.Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.Visual Acuity 2 - color, depth perception, field of vision.Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.Visual Acuity 4 - operate motor vehicles/heavy equipment.Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.Walking - on foot to accomplish tasks, long distances, or site to site.The work is typically performed in an office, library, or computer room where the employee may be exposed to noise.The Columbus Consolidated Government is proud to offer an exceptional compensation and benefits package. Benefits include the following:Low-cost Medical InsurancePrescription Drug PlanDental PlanVision PlanFlexible Spending AccountsLife InsuranceSupplemental Life InsuranceLong Term Disability Credit Union Direct Deposit12 Paid HolidaysVacation LeaveSick LeavePERK Time OffRetirement PlanSupplemental Retirement PlanFree and Discounted ServicesEmployee Assistance ProgramTake advantage of these free and discounted City Services offered to all City Employees.Discounted Movie TicketsFree Notary ServicesRide a Metra Bus for FreeFree MulchFree Fire/Safety Home InspectionDriver's Training for Employee DependentsOxbow/Bull Creek Golf Course discountsRiver Center DiscountsCell Phone Carrier DiscountsRetirement PlanThe Columbus Consolidated Government offers a defined benefit retirement plan to eligible employees who work in General Government and in Public Safety. Employees in the pension plan must meet both age and years of service requirements to qualify for retirement. The current vesting period is ten years, and the current pension contribution rate is 8% of your gross salary.Supplemental Retirement PlanThe Columbus Consolidated Government offers a Deferred Compensation Plan or supplemental retirement plan that is tax deferred. This plan allows employees to contribute a portion of their salary, before federal and state taxes, to a retirement account. Your compensation is more than a paycheck, it allows you to plan for your financial future as well.01Please enter your FULL name (First, Middle, Last)02Which best describes your level of education? (You will be asked to provide documentation)No High School DiplomaGEDHigh School DiplomaTechnical CollegeSome CollegeAssociate's DegreeBachelor's DegreeMaster's DegreeDoctorate's Degree03Do you possess a valid driver's license?YesNo04Have you ever been convicted of a misdemeanor ( i.e, disorderly conduct, criminal trespass) within the last three (3) years?YesNo05Have you ever been convicted of a felony?YesNo06Are you willing to work nights and weekends if needed?YesNo07Describe your experience recording, note-taking, transcribing, and distributing/publishing minutes of meetings.08Describe your records management experience including maintaining files, official records, and/or computerization of public records. Required Question