Billing Specialist

About The ShipyardThe Shipyard is a leading, independent agency that builds performance-driven brands audiences can't help but love.By applying modern mindsets to established models, we fuel brand and marketing decisions that are more courageous and more validated.Our ability to align bold creativity with individual consumer motivations lets us do more than hope for brand love - we methodically engineer it throughout the consumer journey. That's how we activate the synergistic power of brand building and performance marketing.Engineering Brand Love through the courageous ambitions of our people and our clients.The agency has significant momentum and we're still growing. Come join our team!SummaryWe're looking for a sharp, driven, and collaborative Billing Specialist to join our team.The Billing Specialist oversees the full client billing process, ensuring accurate and timely invoicing and financial reporting. The position partners closely with internal teams to align billing activities with project deliverables and client expectations. Strong organizational, communication, and problem-solving skills are essential to thrive in this fast-paced, collaborative environment.This is a hybrid work from home/office position (in-office attendance is required on Tuesdays & Thursdays) and the candidate must live near one of our offices in Columbus, OH, San Diego, CA, or Sacramento, CA.At The Shipyard, we know that it's your unique talents, backgrounds, and perspectives that make you who you are, just like our team, who come from various career paths and experiences. We believe we can't be truly diverse without bringing your most authentic self to the agency.Studies show that people from marginalized communities may not always apply for positions if they don't meet every single requirement in a job posting. At The Shipyard, we encourage you to apply even if you don't meet all the requirements. We believe that your passion for what we stand for — our values and purpose — is just as important as meeting every checkbox.What You'll DoGenerate recurring billing for multiple Clients in order to meet Client & Internal deadlinesMaintain and review WIP ReportsMaintain organized invoice records and support documentation to facilitate client and internal audit requirementsCreate monthly/quarterly Client invoice reconciliations related to Production and Media prebillsCollaborate with Account Managers/Client Engagement/Account Architects to align billing with project milestones and scope(s)Enter client related vendor bills into accounting systemReview and obtain approvals on all expense reports submitted that relate to assigned clientsReview and process credit card charges related to assigned clientsRespond promptly and professionally to internal and external inquiries What You'll Bring2-3 years equivalent work experience in similar roleExperience in billing or accountingExperience using NetSuite, OpenAir, Monday.com and/or Nexelus is a huge plusKnowledge of Microsoft Office products, with a working knowledge of ExcelCommitment to detailed financial accounting and reportingAbility to maintain confidentiality on all sensitive informationStrong written and verbal communication skillsExcellent time management and organizational skillsCreative and realistic approach to problem-solvingAbility to meet deadlinesAbility to work independently and as part of a teamThe desire to work collaboratively in a fast-paced environmentPositive attitude, desire to succeed, self-motivation What You'll GetThe overall target range of base compensation for this role is $50,000 - $55,000. Compensation offered will be determined by additional factors such as location and experience. Open PTOFlexible work hours and remote workPaid holidays + holiday closure between Christmas Eve and New Year's DayCompany-paid medical, dental, and vision insuranceLife insurance and disability benefits401k program with employer matching6 weeks paid parental leaveEmployee bonus referralsCompany-provided snacks and beverages (yes, beer/wine included)... and lots more! RequirementsMust be authorized to work in the U.S. without the need for visa sponsorship