Business Control Officer

Stonehage Fleming is one of the world’s leading independently owned family offices and the largest in Europe, Middle East and Africa (EMEA), as measured by its breadth of services, geographic reach and by assets under management, advice and administration.Stonehage Fleming provides a range of services from long-term strategic planning and investments to day-to-day advice and administration to over 250 families of wealth. The Group employs over 500 people in 11 offices in 7 jurisdictions around the world.WORKING RELATIONSHIPS The position reports to the Head of Global Business Control. This role involves close and regular interaction with all member of the Family Office and Corporate Service team, Accounting, Banking, Investment, Middle Office and Risk & Compliance.OVERALL PURPOSE To provide practical assistance, support and advice to Relationship Managers associated with trusts and companies administration on compliance related matters and as far as permissible by regulation, assume the responsibility for all interaction for ‘First Line of Defence’ and for liaison with Risk and Compliance where required.Principal Elements & Accountabilities Working with Relationship Managers, Relationship Manager assistant and Business Heads to build and strengthen the relationship with Risk and Compliance In respect of compliance matters, to act as the First Line of Defence for the Relationship Managers and Business Heads and as their liaison with the Second Line of Defence, i.e. Risk and Compliance.This Includes Client Risk Reviews, Such AsReview and manage any records relating to conflicts of interest, breaches, complaints and operational incidentsRecord and monitor exceptions, recommendations and AML findingPrepare new (i.e. 120 days review) / existing (i.e. AML file review) periodic risk review and approve where required. This includes seeking additional information and documentation when not provided, obtaining KYC/CDDReport any material risk matters to Risk and Compliance and assisting in addressing and mitigatingUndertake RiskScreen checks and Google searches, periodic review and transaction monitoring on clientsProvide effective training /refresher training to Relationship Managers and business heads on compliance and AML/CFT matters, and assisting with new employee inductions and ongoing staff developmentReview and develop the technical and compliance skills of employees who work on account of the Swiss team to ensure they meet both the current needs and future of the businessRegister any employees who require to be registered with the various regulator Work in collaboration with the Relationship Manager to ensure that the New Business Approval Committee and the on-boarding workflows are correctly updated, profile properly captured, risk assessment conducted and proper CDD collected. Coordinate with regional BCOs in respect of cross-border business. Ensure that the Data Base is updated in the case of an EDD/SDD or if any PEP connection at the time of on-boarding or during the lifecycle of the client. Being able to extract any report on these items upon request by the Regulator and/or Risk & Compliance Support the MLRO in the collation of all data required in relation to the submission of information for the purposes of Financial Intelligence Unit (FIC) or equivalent requests, the National Risk Assessment, and other competent authority requirements Liaise with Risk & Compliance regarding any updates to the Middle Office product & service risk analysis Maintain and streamline the Middle Office section of the Hub, ensuring all processes, guidance notes and policies and procedures are available and kept updated Consider the impacts of new relevant laws, regulations, and compliance and other risks and their advised effects on Middle Office policies, procedures and processes Liaise with Group Head BCO’s in any cross border AML/CFT issues / suggestions for improvement to Group AML/CFT processesQualifications And ExperienceSound experience within the Financial Services Industry and in particular across the fiduciary sector. A reasonably well developed knowledge of relevant legislation and regulation would be an advantage. Exposure to operational functions would be an advantage and an ability to communicate well with people, and speak/write the English language.Skills High level of English Ability to keep confidentiality with regard to client matters Excellent interpersonal and influencing skills and an ability to liaise and collaborate with individuals at all levels, being helpful and co-operative whilst working towards team goals Flexible and able to multi-task, setting appropriate priorities and adhering to deadlines. Advanced Microsoft Office skills (Word and Excel) Confidence to deliver practical compliance advice balancing risk management and commercial considerations. Proven experience of working in a challenging and fast-moving environment, preferably cross multiple jurisdictions and with complex products