Business Coordinator

Department: OperationsReport to: Managing directorAbout ZEEKR ZEEKR is a premium electric vehicle brand under the Geely Group, dedicated to pioneering innovation in smart, sustainable mobility. As part of Geely’s ecosystem, ZEEKR embodies cutting-edge design, advanced technology, and user-centric electric mobility experiences.About Geely:A global leader in smart electric vehicles and automotive innovation.Owns iconic brands including Geely Auto, ZEEKR, Volvo, Polestar, Lotus, and holds a 17% stake in Aston Martin.Boasts $100B+ in assets and employs 140,000+ people worldwide.Employs over 30,000 engineers and designers across R&D centers in China, Sweden, the UK, the U.S., and Germany.Operates 4,000+ sales and service locations globally.Recognized as a Fortune Global 500 company for 13 consecutive years.Drives AI-powered automotive solutions supported by one of the industry’s largest cloud computing capacities (1.02 Exaflops/sec).Through Geespace, has launched 20 satellites to enhance safe autonomous driving capabilities.Employs world-class digitalisation and AI-driven manufacturing processes.Role ResponsibilitiesOur Australian team is looking for an experienced Business Coordinator to provide high-level administrative and strategic support to the Managing Director (MD), ensuring the smooth operation of the executive office. This role is pivotal in driving organisational efficiency by coordinating internal and external affairs, facilitating cross-functional meetings, tracking key projects, and maintaining strong stakeholder relationships to ensure the timely completion of critical company objectives.Key ResponsibilitiesProactively manage the MD’s complex calendar, schedule meetings, coordinate travel arrangements, and handle confidential communications.Draft, prepare, and edit correspondence, reports, presentations, and meeting minutes with a high degree of accuracy and professionalism.Organise and facilitate regular cross-functional meetings across various business lines (e.g., Sales, Marketing, After-Sales, Finance), ensuring clear agendas and follow-up on action items.Act as a key liaison between the MD and internal teams to ensure alignment and effective information flow.Track and monitor deliverables and projects on behalf of the MD, implementing a follow-up system to ensure deadlines are met and providing regular progress updates.Assist in preparing business review materials and analysis to support strategic decision-making.Establish and maintain positive working relationships with internal and external stakeholders, including HQ (China), local partners, government bodies, and key clients.Coordinate high-level visits, corporate events, and functions, representing the MD and the Zeekr brand professionally.Manage confidential documents, contracts, and company records with utmost discretion.Qualifications & requirements：Minimum of 2 years of experience as a Business Coordinator, Executive Assistant, or Board Secretary within an automotive environment is a must.Exceptional verbal and written communication skills in English. Proficiency in Mandarin is highly advantageous for liaising with HQ.Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaborative tools (e.g., Microsoft Teams).Outstanding organisational, time-management, and multi-tasking abilities in a fast-paced setting.Understanding of the electric vehicle industry trends and/or the Australian automotive market.Formal qualifications in Business Administration, Project Management, or a related field.Basic knowledge of project management principles.