Business Operations Coordinator (based in Petaling Jaya, Malaysia)

About UsBeOne is a global oncology company that is discovering and developing innovative treatments that are more affordable and accessible to cancer patients worldwide. With a broad portfolio, we are expediting development of our diverse pipeline of novel therapeutics through our internal capabilities and collaborations. We are committed to radically improving access to medicines for far more patients who need them. Our growing global team of more than 10,000 colleagues spans five continents, with administrative offices in Basel, Beijing, and Cambridge, U.S. To learn more about BeOne, please visit www.beonemedicines.com and follow us on LinkedIn and X (formerly known as Twitter).BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.Job DescriptionGeneral Description: Main ResponsibilitiesDue to the continuous growth of the business, we are looking for a Business Operations Coordinator to provide high quality and proactive end-to-end administrative and operational support to our fast-paced and dynamic Malaysia team based in Petaling Jaya, Malaysia. Reporting to Director, Commercial Lead, Malaysia. The Business Operations Coordinator will be responsible for but not limited to:General AdministrationBeing main point of contact for BeOne Medicines Malaysia officeManage all company related documents and pass the documents through the relevant functions to fulfill the requirement and ensure proper document retentionManage travel booking including hotel and transportation arrangement, and business travel visa application when requiredSupport the on-boarding process for new membersVendor list creation and support on new vendors onboardingLiaise with vendors on services to support commercial related activitiesLiaise with relevant functions to support on PR/PO processActs as the go-to business operations support representative for the team, liaise and provide flexible support to work within and across business functionsCompany Meetings & Events Coordination (internal And External)Logistics support e.g. hotel and meeting room reservation for internal meetings that are held in Malaysia e.g. regional meeting, senior leadership country visit etc.Coordinate cross-functional/company-wide events and meetingsOrganize and coordinate business meetings, events and activities from end-to-end, such as planning, logistic preparation, execution, minutes and follow-up if neededCommercial Administrative SupportSupport on the sales related activities by coordinating with distributor and relevant functions to ensure the smooth sales operation as required within timeline e.g. support on tender and hospital listing document preparation, facilitating in sample management and sales order management etc.Provide end-to end support for all HCP/HCO engagement activities e.g. BeOne Medicines standalone symposium, third party sponsorship event etc.Provide additional sales and marketing related activities support as requiredEnsure proper and compliance document retention for all commercial related activities aligned with company SOPSupport for all document/materials preparation and the program execution related to the access solutions e.g. Patient Access Program (PAP) and Managed Entry Agreement (MEA).Other Administrative SupportBeing flexible to take on other assigned tasks and activities, when necessaryQualification RequiredEducation Required: Preferably Bachelor of degree in Business Administration or similar commercial related disciplineExperience & Qualifications7+ years prior office administration / management experience, preferably in fast-growing mid-sized organizations.Basic English proficiencySkills & CompetenciesMature & professionalWork independently and make sound judgementExercise high level of integrity and confidentiality at work Strong can-do attitude, with great sense of ownership and accountabilityEfficient, manage workloads well, enjoy working under fast-paced & dynamic environmentProactive with excellent time management and organization skillsStrong interpersonal and communication (verbal and written) skills.Attention to details with high quality of work is keyAction and goal orientedFlexible mind-set, team player, collaborative spiritSystematic problem solvingComputing Skills & TechnologyProficient in MS Office (Words, Excel, PowerPoint, Outlook)Proficient in Collaboration tools such as Teams, One Drive, SharePoint and Zoom.Working knowledge of Concur, SAP Purchase Orders, Ariba, Workday, DocuSign.A quick learner to new technology and applicationsAdobe Illustrator, Photoshop, In Design, Premiere Pro skills an advantageWhat We Offer To Our Valued EmployeesMarket competitive compensation package including performance-based annual bonus schemeCompany shares (generous welcome grant and performance-based annual equity plan!)In-house and external learning and development opportunitiesFantastic benefits program and keep improving!Plus you get to work with a dynamic team of collaborative, supportive, inclusive, and fun professionals whose mission is clear: Cancer has no borders and neither do we.Join us and Make momentum in your career!BeOne Global CompetenciesWhen we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.Fosters TeamworkProvides and Solicits Honest and Actionable FeedbackSelf-AwarenessActs InclusivelyDemonstrates InitiativeEntrepreneurial MindsetContinuous LearningEmbraces ChangeResults-OrientedAnalytical Thinking/Data AnalysisFinancial ExcellenceCommunicates with ClarityBeOne is committed to respect and protect personal information rights of job applicants and will process job applicants’ personal information in accordance with applicable laws and regulations.Due to BeOne’s global operation, job applicants’ data will be stored overseas with adequate protection. Besides, job applicants’ data will be stored for no longer than is necessary to facilitate potential application for other suitable positions in BeOne. For further details, please refer to BeOne’s Job Applicant Privacy Policy (https://beonemedicines.com/privacy-policy).If you voluntarily provide your personal information to us, it is deemed as you have acknowledged and consented to (if required by the applicable laws) BeOne’s Job Applicant Privacy Policy as well as the relevant privacy terms. If you voluntarily provide the personal information of other job applicants to us, it is deemed as you have ensured that the relevant individuals have acknowledged and consented to (if required by the applicable laws) BeOne’s Job Applicant Privacy Policy as well as the relevant privacy terms.If you have any concern, please DO NOT provide any resume or other personal information to us.