Receptionist

Key Duties and ResponsibilitiesSite Operations ManagementAssist in the implementation of Industry Best Practice operations.Ensure that Front Office is manned during operational hours.Handle internal & external calls and correspondence.Provide personable and efficient visitor registration services and prompt handling of all general enquiries.Provide support for meeting room bookings where required.Assist with coordinating and scheduling maintenance activities across 52 weeks.Receive emergency alerts from site and escalate to FM and Technical support.Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.Monitor of stocks and regular re-filling of stationery & pantryHandle mailing Procurement & Vendor ManagementAssist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works).Assist in the procurement of vendors and services as required.Finance ManagementAssist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.Ensure prompt and accurate management of purchase ordersAssist with budget planning.Work with team members to identify and respond to any financial or budgeting related issues.Health & Safety ManagementConduct regular audits to ensure safety procedures on site are in place and working.Support the implementation and monitoring of disaster recovering and business continuity plans.