Business Products Coordinator, BC Health Workday

In accordance with the Purpose, Vision, Values and Coast Salish Teachings, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.The BC Health Workday Program is a provincial initiative with seven participating BC health organizations (FHA, IHA, ISLH, NHA, PHC, PHSA and VCHA). The program began in 2023 to implement a Human Capital Management System (HCMS) software solution as part of the BC Health Human Resources Strategy to transform HR services. Designed by Workday Canada, the new provincial platform will replace existing HR and payroll systems in the health organizations with a single, unified technical system that will standardize and modernize HR and payroll services. It is a significant transformation in BC and is vital to the sustainability of BC’s health system.Reporting to the Manager, Business Function Products, the Business Products Coordinator, BC Health Workday supports the planning and implementation of the BC Health Workday program by liaising with business product managers to ensure that the project is completed according to plan. The Business Products Coordinator, BC Health Workday provides support to managers within an assigned functional area by participating in management meetings, providing support on strategic and confidential initiatives including those related to HR business product system and process development / re-development; compiling confidential reports, employee data and information for leadership to inform decision making, providing feedback and recommendations on systems/workflow, tracking deliverables and maintaining, recording project documentation in preparation for configuration, testing and system integration.Key AccountabilitiesSupports HR business product areas (core human capital management, recruiting, compensation, benefits, payroll, timekeeping, reporting and dashboards, workforce planning and security) in development and re-development of core systems and processes through documenting requirements, changes, and discussions with program partners, gathering information, providing feedback and recommendations on systems/workflow, and completing research as assigned.Prepares and compiles a variety of documents, including reports, spreadsheets, statistics, briefing notes, and presentations that includes confidential HR information for internal program leadership and executive leadership using a range of word processing and spreadsheet software packages. Coordinates and regularly attends confidential management meetings where information regarding team composition, classification frameworks, salary structures, workforce planning, upcoming changes and strategies are discussed.Provides support to business product managers by tracking deliverables, milestones, and maintaining accurate project documentation and records of design decisions to support knowledge transfer and post-implementation reference.Support business product managers with coordination and documentation of recruitment and hiring processes.Coordinates activities associated with committees, working groups, and task groups, including collating and reporting progress on key initiatives.Accountable for all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.Compiles and coordinates the dissemination of information and knowledge related to BC Health Workday business product teams.Accountable for ad hoc requests for information, answers emails, and re-directs queries, as required.Supports the financial management of the project by tracking all invoices and costing with finance and creates summary reports as requested.QualificationsA level of education, training, and experience equivalent to a Bachelor’s Degree in Human Resources, Business or a health related discipline, with a minimum of three to five (3 - 5) years recent related experience working within a large complex organization. Experience in healthcare, HR Management Systems, and project coordination are an assetDemonstrated ability to communicate clearly and concisely in written and verbal forms.Demonstrated program and project management skills and proficiency with a variety of pertinent computer software.Demonstrated ability to plan, implement, organize, and evaluate using critical thinking and problem solving skills.Demonstrated ability to collate/analyze data and proficiency in Excel spreadsheets and graphing.What We BringEvery PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.Annual statutory holidays (13) with generous vacation entitlement and accruement.PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.Job Type: Temporary, Full-Time Wage: $62,239.00 - The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience and would be in alignment with the provincial compensation reference plan.Location: 1775 Willingdon Ave, Burnaby BC V5C6E3 (Hybrid)Hours of Work: 08:30 to 16:30, Mon - FriRequisition # HCMS_E06319What We DoThe Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-servicesPHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.ATTN: PHSA Employees:To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.caPlease note the internal job posting will no longer be accessible after the expiry date of November 13th, 2025. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at internaljobshelpu@phsa.ca Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. A Help Desk Representative will respond to your inquiry within 1-2 business days.