Contracting Executive

THE COMPANY The Abbey Group is an established and fast-growing Destination Management Company dedicated to selling the destinations of Ireland and the UK to the International travel trade on a B2B basis. The Group has offices in Dublin and Edinburgh with a remote team presence across Ireland, the UK and a number of European countries. Today, the group consists of Abbey The Destination Experts (Ireland & UK), Abbey Conferences, Abbey Events and Moloney & Kelly (Ireland & UK).The Group has five divisions specialising in specific types of inbound tourism:Group Travel Individual & Online Travel Incentive & Luxury Leisure TravelConferencesEventsWHY WORK FOR US The Abbey Group is proud to hold a certification for being a Great Place To Work UK & a Great Place to Work IrelandProgressive CompanyDeloitte Best Managed company for 16 consecutive yearsHybrid/blended working option available Up to 60 days per year remote working abroadA paid day off on your birthday & an additional paid day off over the Christmas periodDiscretionary Company Bonus SchemeCompany contribution to occupational pension schemeDiscretionary flexible benefit contribution towards pension or health care planLearning and development opportunities – individual training budget per yearEmployee Assistance Programme – health & wellbeing supportActive Social Committee and Green Team including free events throughout the yearTITLE OF VACANCY:Contracting Executive, Contracting Department, Abbey Group, Dublin, Hybrid The Contracting Executive is responsible for managing the full contracting lifecycle ensuring that Abbey The Destinations Experts and Moloney & Kelly obtain the bests rates, terms and inventory possible. The role requires strong interpersonal skills, building trust and relationships both internally with our peers and externally with our partners. CORE DUTIES INCLUDE:Contracting of all product required by the Abbey Group, predominantly Ireland accommodation services for Abbey The Destination Experts and Moloney & Kelly (contracting may also include guides, transport and any other product as required) as directed by your Manager or Director.Negotiate the best rates and terms with suppliers both new and existing.Prepare, review and revise all documentation, generate reports as needed, ensuring accuracy and clarity in all areas. Develop and maintain strong relationships with all partners.Work collaboratively with internal departments to achieve the best results possible.Ensure product information ( such as images / contact details) are up to date in the relevant systems and details are shared. Both onsite and offsite supplier engagement required, including the co-ordination of suppliers visits and/or presentations at the Abbey offices. Assistance with the co-ordination of supplier invitations.Attendance at trade workshops as required.Attendance at regional hotel site visits as required. Support the management and training of trainees in the area.Any other duties as assigned from time to time by your Manager or Director (which maybe in any other area of the Company)Depending on role - Some international travel may be required and will be in compliance with the company’s Business Travel Policy.REQUIREMENTS: EssentialFluency in English (oral & written) 3rd level qualification or relevant experienceGood knowledge of the Irish tourism industry and its products Excellent organizational skills with great attention to detailExcellent communication and interpersonal skillsA team player who can also work independently in a busy environmentEffective time management, meeting deadlinesDemonstrates flexibility and adaptability in response to changesStrong computer competencies with proficiency in MS officeDesirable: Prior experience in a similar role a distinct advantageExperience with dynamic contracting (Travel Managers) Abbey Group is an equal opportunities employer.