Department Coordinator & Administrator

About the RoleWe are looking for a well-organised and proactive Department Coordinator & Administrator to provide day-to-day support to our team. This role will be responsible for coordinating departmental activities, managing documentation, facilitating internal communication, and supporting various administrative and ad hoc tasks. The ideal candidate will be detail-oriented, reliable, and able to work in a fast-paced environment.Key ResponsibilitiesCoordinate departmental schedules, meetings, and internal communications. Manage and maintain accurate department records, files, and documentation. Prepare, format, and edit reports, presentations, and internal correspondence. Support cross-functional communication and follow-ups between departments. Liaise with external contacts and clients as required, maintaining a professional approach.Assist with internal processes, including data entry, reporting, and task tracking. Provide administrative support to ongoing projects, including filing, updating logs, and procurement coordination.Organise travel, appointments, and other logistics when needed.Carry out ad hoc tasks to support department operations.Qualifications and SkillsBachelor’s degree or diploma in business administration or a related field. Background in real estate, consultancy, or professional services is advantageous.Prior experience in an administrative or coordination role.Strong organisational and multitasking abilities.Excellent written and verbal communication skills.High level of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Ability to work independently, use initiative, and manage time effectively. Professional, discreet, and approachable with a team-oriented attitude.