Design Assistant & Operations Coordinator

Location: Los AngelesEmployment Type: Full-Time, On-SiteAbout the RoleWe’re looking for a detail-oriented Assistant & Operations Coordinator to help keep our design projects, vendors, and studio operations running smoothly. You’ll bridge project support and administrative execution, ensuring every task, order, and communication moves forward with accuracy and momentum.This role is ideal for someone who loves structure, organization, and proactive problem-solving. You’ll work closely with leadership, our remote team, and trade partners to manage timelines, budgets, and deliverables while keeping systems streamlined and clients supported.This is a growth-oriented position — for the right candidate, there is a clear path into a Project Manager role. As you master operational and procurement workflows, you’ll gradually take on greater ownership of project coordination, client communication, vendor relationships, and site management.Key ResponsibilitiesProject CoordinationMaintain project plans, timelines, priorities, and dependencies in AsanaCoordinate vendors, contractors, and deliveriesTrack risks, lead times, and change ordersPrepare client status updates, meeting agendas, and project summariesSupport leadership in client meetings and ensure follow-through on action itemsDraft proposals, scopes, and budgets; track approvals and report variances earlyOversee installations, punch lists, site work, and close-out activitiesConduct quality control on Studio Designer entries, flag and correct errorsPerform root cause analysis on recurring issues and update SOPs/checklistsOperations & AdministrationManage inbox triage for info@ inbox organizationHandle calendar management, meeting scheduling, and vendor callsEnter data in Studio Designer: items, POs, confirmations, and attachmentsOrder samples, track shipments, confirm deliveries, and maintain sample inventoryRequest standard vendor quotes, follow up on open items, and maintain vendor databaseReceive and route invoices; perform basic 3-way match with PO and deliveryKeep studio organized, oversee daily reset checklist, mail, and utility managementPrepare draft presentations in Canva and maintain organized shared foldersQualifications2+ years in project coordination, operations, or studio administrationStrong command of Asana (or similar project tools) and Studio Designer preferredExcellent written and verbal communication skillsHighly organized, process-driven, and comfortable managing multiple prioritiesProactive, dependable, and resourceful, you anticipate needs before they ariseWhy You’ll Love Working HereWork closely with a passionate and creative leadership teamBe part of high-end design projects from concept through installationShape internal systems, processes, and client experienceGrowth potential into Operations or Project Management leadershipStarting salary: $50K, DOE, with growth potential.To Apply:Send your resume and a short note about your project or operations experience to ashton@sklardesign.com with the subject line “Project & Operations Coordinator – [Your Name]”.