Executive Administrative Assistant - Dean McGee Oklahoma Health Center

Position TitleExecutive Administrative Assistant - Dean McGee Oklahoma Health CenterDepartmentGeneral OverheadJob DescriptionGeneral Description: Provide essential administrative support to OU Health Executives (Vice President or above) ensuring streamlined daily operations.Essential ResponsibilitiesMaintains appointment schedule by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizes appointments/meetings according to the topic and executive availabilityHandles sensitive/confidential information requiring high level of discretion and confidentiality.Acts as point of contact and welcomes guests by greeting them, answering, and/or directing inquiries.Prepares documents and outgoing communications as necessary.Completes, reviews, and processes expense reports, invoices, etc.Books travel arrangements, both domestic and international travel.Creates professional PowerPoint presentations and presentation materials from conceptual ideasManages assigned projects to timely completion and prepares progress reports, as requiredTakes accurate minutes at assigned meetings, as requestedPerforms advanced administrative duties as required, such as memo preparation, scheduling, answering phone calls, etc.Reviews, distributes, and responds to correspondence.Performs a variety of other administrative tasks including reporting and tracking information.Interacts with executives at all levels, as needed, in a timely and professional manner.Understands when to escalate issues and barriers to ability to complete work assignments.Maintains established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary.Coordinates ordering and distribution of supplies and handles problems concerning material receivedAssists with other clerical functions when neededPerforms other duties as assignedMinimum QualificationsEducation: Bachelor’s degree required.Experience: 3 – 5 years of Executive Administrative Assistant experience required.License(s)/Certification(s)/Registration(s) Required: N/AKnowledge, Skills And AbilitiesGeneral knowledge of office procedures and equipment. Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages. Good general written communication skills to include spelling, grammar and punctuation. Will need advanced interpersonal skills for interaction with employees, clients and customers.General computer skills with some spreadsheet knowledge. Ability to maintain and handle confidential information appropriately.Typing/keyboarding skills sufficient to meet the requirements of the position.Current OU Health Employees - Please click HERE to login.OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.