Office Manager

DescriptionShive-Hattery’s Bettendorf, IA (Quad Cities) office has an immediate opportunity for an Office Manager with 5+ years of experience managing the day-to-day reception and administration duties in an Architecture and Engineering Consulting environment. This is an exciting opportunity for a motivated individual to play an integral part in the growth and success of the Bettendorf, IA office.What You'll DoParticipate actively as a member of the office leadership team, contributing insights on policies impacting office culture and social activitiesGreet and assist guests, manage incoming and outgoing deliveries, and handle front door access requests in a professional mannerProvide general administrative support and assist office staff with technology and project needsCollaborate with the Managing Director and coordinate administrative functions to ensure the office operates efficiently while maintaining a clean, safe, and organized environmentOversee inventory and restocking of office supplies, and ensure all equipment and appliances are maintained and functioning properlyCoordinate and participate in new hire orientationAct as liaison with the building landlord regarding repairs and maintenance needsManage office expenses and collaborate with corporate accounting to ensure accurate documentation of office expendituresArrange in-office meals for monthly meetings and events, and coordinate hotel accommodations for visiting staffManage communications with product representatives and assist in scheduling lunch-n-learns and rep presentationsMay supervise or direct the work activities of administrative support positionsRequirementsSelf-motivated, detail-oriented, and enthusiastic5+ years supervisory or related experience; minimum associate degreeComfortable in fast-paced, multitasking environmentsStrong communication, interpersonal, organizational, and time management skillsProficient in Microsoft Word and ExcelPreferred: Familiar with Microsoft Teams, Bluebeam, Deltek Vantagepoint, and NewformaNotary public certification a plusWhy Shive-Hattery?Our learning and teaching culture is founded on collaboration. You will learn from and teach other employees while working across disciplines. You will grow your skills and continue your professional growth at Shive-Hattery.Shive-Hattery offers an outstanding and competitive total compensation package including competitive pay and over 35 different benefits.Benefit Highlights Medical, Dental, Vision – 4 tiers of coverage Voluntary Life Insurance – Employee, Spouse, and Child Voluntary Insurance Plans – Accident, Critical Illness, & Hospital Indemnity FSA – Medical & Dependent Care 8 Paid Holidays + PTO Paid Parental Leave 401K/Roth 401K with Company Match Overtime Bonus Profit Sharing Bonus First Time License Bonus Tuition Reimbursement & Licensure/Certification Financial Support Professional Development Opportunities Calm Meditation & Stress Relief Subscription …And Many More! Shive-Hattery offers a flexible work environment and supports balancing personal and professional responsibilities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.