Executive Assistant

We believe the financial markets can and should work for everyone. Capitolis is the technology company helping to create safer and more vibrant financial markets by unlocking capital constraints and enabling greater access to more diversified capital and investment opportunities. Rooted in advanced technology and deep financial expertise, Capitolis powers groundbreaking financial solutions that drive growth for global and regional banks – and institutional investors alike. Capitolis is backed by world class venture capital firms, including Canapi Ventures, 9Yards Capital, SVB Capital, Andreessen Horowitz (a16z), Index Ventures, Sequoia Capital, Spark Capital, and S Capital, as well as leading global banks such as Barclays, BNP Paribas, Citi, J.P. Morgan, Morgan Stanley, Standard Chartered, State Street and UBS.Founded in 2017, our team brings decades of experience in launching successful startups, technology, and financial services. Capitolis was recognized on the Inc. 2024 Best in Business list in the Financial Services and Innovation & Technology categories, and honored for the third consecutive year in the 2025 Euromoney Foreign Exchange Awards. The company has been included on CNBC's World's Top Fintech Companies list for the past three years, Deloitte's Technology Fast 500 list in consecutive years and was named to Fast Company's prestigious annual list of The World's Most Innovative Companies for 2023. American Banker recognized Capitolis among the Best Places to Work in Fintech, and the company was named by Crain's New York Business as one of New York City's Best Places to Work in 2025 for the fourth consecutive year. For more information, please visit our website at www.capitolis.com or follow us on LinkedIn.Role DescriptionCapitolis is looking for an Executive Assistant to provide exceptional administrative support to a senior executive while overseeing the day-to-day operations of our London office. This individual will enable our leadership team to operate efficiently and stay focused on strategic priorities.The ideal candidate for this role is a seasoned Executive Assistant who thrives in a multifaceted role supporting an executive in a fast-paced, complex environment. This person must be highly organized, bright, dynamic, proactive, and able to juggle competing priorities with a sense of urgency. The ability to context-switch seamlessly between high-touch executive support and hands-on office management is essential. This person must have a strong blend of EQ and IQ, be both assertive and open-minded, with an overall 'get things done' mentality and genuine care for employee experience.This role is based full-time in our London office.ResponsibilitiesProvide holistic ownership of executive calendar(s), managing all logistics, scheduling, travel coordination, and ensuring executives are prepared for upcoming commitments Proactively anticipate executives' needs, provide white-glove service, and act as an extension of them in daily operations and communicationsCollaborate with the CEO's Executive Assistant, Chief of Staff, Senior Management Team, and other EAs to manage collective executive requests and cross-functional priorities Manage the London office operations, including vendor relationships, facilities coordination, office supplies, and maintaining high operational standards Manage office and executive budgets effectively, process expense reports, and ensure alignment with allocated budgets Handle confidential information with discretion, draft communications, prepare meeting materials, and assist with ad hoc strategic projects Requirements7+ years of experience as an Executive Assistant supporting C-level executives; experience supporting multiple executives simultaneously is highly preferred Highly organized and execution oriented with the ability to balance speed with effective and cut through decision making Forward thinker that operates with a healthy dose of paranoia; anticipates problems and proactively designs effective solutions around them Ability to effortlessly juggle multiple priorities and provide seamless execution Highly adaptable with the ability to navigate an ever-changing environment Excellent communicator who is comfortable engaging with internal and external stakeholders of all levels and able to synthesize wellDemonstrated ability to handle highly confidential information with discretion and sound judgment Our Company ValuesWe operate with a clear set of values that guide us — our way of being, decisions, and actions. These values define who we are, and we are committed to all of them. These values are uniquely ours. If these values — all of them — speak to you, this is an amazing place, but we are not for everyone. Learn more about our Company Values here. We lead with purpose, while creating exceptional valueWe pursue big breakthroughs, responsiblyWe learn from the best and are unapologetically independentWe are obsessed with the future and fanatical about executing todayWe play tough, with heartOur People AttributesOur People Attributes are characteristics that describe the DNA of Capitolis employees. They provide a consistent framework to hire, assess, and develop our team against. Learn more about our People Attributes on our careers page here.Super Smart: quality thinking and know what good looks like Badass: all in, get stuff done, and high standardsGood Human: collaborative, open-minded, authentic and real, and pursue self-actualization