EXECUTIVE ASSISTANT & CHIEF OF STAFF - TR

SEEDZ TECHNOLOGY GROUPBuilding Next-Generation Financial Technology Across the GCCEXECUTIVE ASSISTANT & CHIEF OF STAFFStrategic Operations & Executive Support Hybrid Role📍 Location: Remote (initial) + Business Travel +Relocation to Dubai, UAE 💼 Employment Type: Full-Time, Permanent 🎯 Experience Level: Mid to Senior-Level (3-6 years) 💰 Reporting To: CEO🚀 THE OPPORTUNITYJoin Seedz Technology Group as a strategic partner to the CEO in a unique hybrid role combining Executive Assistant excellence with Chief of Staff strategic leadership. You will be the CEO's right hand for both operational execution and strategic initiatives, ensuring seamless daily operations while driving key company priorities, special projects, and cross-functional coordination.This is not just an administrative role—you will have significant decision-making authority, act as the CEO's proxy in meetings, manage strategic projects, and serve as the operational backbone of a fast-growing fintech-focused technology company serving major GCC financial institutions.💡 CORE RESPONSIBILITIESStrategic Leadership & Operations (Chief of Staff)• Act as strategic advisor and thought partner to the CEO on key business decisions• Lead and manage strategic initiatives, special projects, and company-wide priorities• Serve as CEO's proxy in meetings, making decisions and representing the CEO when needed• Drive cross-functional coordination between engineering, delivery, sales, and operations teams• Own and track company OKRs, strategic goals, and quarterly priorities• Facilitate leadership team meetings, board meeting preparation, and investor communications• Identify operational bottlenecks and drive process improvements across the organization• Manage key strategic relationships with partners, clients, and vendors• Lead strategic planning sessions and translate vision into executable action plans• Analyze business performance metrics and provide insights to guide decision-makingExecutive Operations & Support (Executive Assistant)• Manage CEO's complex calendar with strategic time optimization and priority management• Screen, prioritize, and draft executive communications (emails, memos, presentations)• Maintain executive inbox with zero-inbox methodology and action-item tracking• Prepare executive briefings, board decks, and strategic communications packages• Coordinate international travel, accommodations, and complex logistics across GCC• Track critical commitments, follow-ups, and deliverables across all stakeholders• Organize and maintain executive documentation across Google Workspace and Notion• Handle confidential matters with discretion and maintain strict confidentialityPeople Operations & Recruitment Coordination• Own and manage recruitment pipeline for 20+ technical roles across 21 countries• Coordinate with recruitment agencies, schedule interviews, and manage candidate experience• Maintain hiring dashboards, track metrics, and report on recruitment progress• Prepare offer letters, onboarding documentation, and new hire coordination• Support HR operations including team coordination and employee communications• Manage EOR (Employer of Record) relationships for international team membersProject Coordination & Knowledge Management• Track engineering deliverables, project milestones, and client commitments• Maintain project documentation, technical reports, and knowledge repositories• Coordinate cross-functional project teams and ensure alignment with strategic goals• Manage procurement, vendor relationships, and operational contracts• Create and maintain standard operating procedures (SOPs) and process documentation🎯 WHAT WE ARE LOOKING FORExperience & Expertise• 5-10 years of experience in EA, Chief of Staff, or strategic operations roles• Proven track record supporting C-level executives in fast-paced environments• Experience managing strategic projects and cross-functional initiatives• Background in technology, banking, fintech, or consulting strongly preferred• Experience with international teams and global operations is a plus• Startup or scale-up experience highly valuedSkills & Competencies• Exceptional written and verbal communication skills in English (native or near-native)• Strategic thinking with ability to see the big picture and connect dots• Strong decision-making skills with sound judgment and business acumen• Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Calendar)• Experience with project management tools (Notion, Confluence, Asana, or similar)• Tech-savvy with ability to quickly learn new platforms and tools• Strong analytical skills with comfort working with data and metrics• Excellent stakeholder management and relationship-building abilitiesWho You Are• Strategic thinker who can zoom in on details and zoom out to see the big picture• Proactive problem-solver who anticipates needs three steps ahead• High emotional intelligence with ability to navigate complex stakeholder dynamics• Self-starter who takes initiative and drives outcomes independently• Master organizer who thrives in managing multiple priorities simultaneously• Calm under pressure with excellent judgment in ambiguous situations• Discreet and trustworthy with ability to handle confidential information• Adaptable and resilient in fast-changing startup environment• Natural collaborator who builds trust and rapport easily• Growth mindset with continuous learning orientation🌟 WHY JOIN SEEDZ?• 🚀 Impact: Be the strategic partner to the CEO of a fast-growing GCC fintech company• 💡 Growth: Unparalleled career growth opportunity combining EA and Chief of Staff experience• 🌍 Reach: Work on mission-critical systems serving millions of users across 6 countries• 📈 Exposure: Direct exposure to C-suite decision-making, board interactions, and strategic planning• 🌐 Flexibility: Remote-first initially with sponsored relocation to Dubai, UAE• 💰 Compensation: Competitive salary package commensurate with experience• 🎓 Learning: Continuous learning budget and professional development opportunities• 👥 Team: Work closely with world-class engineers, architects, and business leaders• 🏆 Recognition: High-visibility role with significant influence on company direction🏢 ABOUT SEEDZ TECHNOLOGY GROUPSeedz Technology Group, with over 10 years of experience, is a leader in technology development and integration for financial institutions. Specializing in Temenos core banking platforms, digital transformation, and advanced software engineering, Seedz supports banks and fintechs in optimizing their operations and enhancing customer experiences. The company offers comprehensive services, including strategic advisory, solution design, testing, and cloud-native and AI-powered implementations. Operating across the MENA region with offices in Beirut, Dubai, Riyadh, and Warsaw, Seedz combines local insight with global delivery expertise. As a Temenos Certified Delivery Partner, Seedz is dedicated to delivering innovative, agile, and impactful solutions to drive client success.What We Do:• Cloud-native microservices architectures• Digital banking and payment solutions• Core banking modernization programs• Enterprise integration and API management• DevOps, SRE, and platform engineeringSeedz Technology Group is an equal opportunity employer.We celebrate diversity and are committed to creating an inclusive environment for all employees.