Executive Assistant

We are looking for a highly organized and experienced Marketing Admin Support Lead to provide comprehensive administrative and operational support to the Marketing Director and lead a small team of administrative assistants. This is a key role in ensuring the efficiency and coordination of Marketing operations across the organization.Key Responsibilities:Administrative Support to the Marketing DirectorManage schedules, calendar invites, and expense reporting via ConcurAssist with government requirements, especially for expatriate personnelFinancial CoordinationCreate purchase orders (POs) and track invoices for vendor servicesOversee monthly payment requests for Marketing-wide needsHandle payments and documentation for suppliers such as GS1 and TelexpressMarketing Operations & EventsOrder marketing supplies and manage related POsCoordinate monthly Marketing meetings and team activitiesSupport the implementation of department-wide initiatives and eventsTeam Leadership & People ManagementLead and supervise a team of Marketing Admin AssistantsCoordinate with agency partners for staffing needsReview and submit bi-monthly timesheetsMonitor team performance and professional behaviorCommunication & Internal CoordinationDraft and distribute internal communications regarding marketing promosEnsure smooth onboarding and offboarding processes for Marketing employeesCoordinate workspace and IT access for new hiresRegulatory & Pricing DocumentationHandle ASC (Advertising Standards Council) application processesManage pricing documentation and coordinate with Accenture for system setupQualifications:Bachelor’s Degree holderProven experience as an Administrative Assistant to a Business Unit Head or Marketing DirectorExperience leading a small team of administrative professionalsBackground in handling department-level events (e.g., teambuilding)Must be proficient in Microsoft Office (Outlook, Teams, Word, PowerPoint, Excel)Knowledge and experience using SAPMust have worked in a multinational company with expat coordination experiencePreferably from FMCG or Consumer Health industriesWork Setup & Location:Day ShiftHybrid Work ArrangementKenvue Office