Executive Assistant & Project Coordinator – Global Consulting Firm

Position: Executive Assistant & Project Coordinator – Global Consulting FirmLocation: Downtown Toronto (3 days in office, 2 days remote)Salary: Up to $90,000 base + bonus + annual salary reviewPerks: Employer-paid benefits, RRSP with matching, generous vacation, wellness allowance, true work–life balanceAre you an Executive Assistant who loves being closely involved in the business, not just managing a calendar? Our client, a highly respected global consulting firm, is looking for a dedicated EA/Project Coordinator to support a senior leader and help drive key initiatives forward.This is a role for someone who enjoys variety: you’ll be the primary support to a busy executive and a key player in coordinating projects, meetings, and client-facing activities. If you’re organized, resourceful, and enjoy being the person people rely on to make things happen, this could be a great next step.What you’ll be doing:- Owning the executive’s calendar, inbox, and priorities, ensuring they are always prepared and focused on what matters most- Coordinating internal and external meetings, client calls, and presentations, including agendas, materials, and follow-ups- Arranging complex travel, itineraries, and accommodations, and managing related expenses and budgets- Providing support on strategic projects and business initiatives, including tracking action items and timelines- Assisting with executive reports, presentations, and dashboards for leadership and client meetings- Supporting culture and engagement efforts such as recognition initiatives, team events, and internal communications- Planning and coordinating external events, conferences, and stakeholder engagements, including liaising with vendors and partners- Acting as a point of contact for clients and internal stakeholders, ensuring a professional, polished experienceWhat you bring:- Experience as an Executive Assistant, Project Coordinator, or in a similar administrative/business support role- Background in a fast-paced, professional environment (consulting, financial services, professional services, or entrepreneurial/scale-up settings is an asset)- Strong organizational and project coordination skills – you’re comfortable juggling multiple priorities and deadlines- Excellent written and verbal communication skills, with a polished, professional presence in client-facing situations- High level of discretion, judgment, and attention to detail- Post-secondary education in business, administration, or a related field is preferredHow to apply:If this sounds like the right fit, please email a Word version of your resume to Angelica Stewart at angelica.stewart@quantum.ca with the subject line: Executive Assistant & Project Coordinator – Toronto.REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.