Facilities Trainee

EPAM is a leading global provider of digital platform engineering and development services. We are committed to having a positive impact on our customers, our employees, and our communities. We embrace a dynamic and inclusive culture. Here you will collaborate with multi-national teams, contribute to a myriad of innovative projects that deliver the most creative and cutting-edge solutions, and have an opportunity to continuously learn and grow. No matter where you are located, you will join a dedicated, creative, and diverse community that will help you discover your fullest potential.  We are looking for a Facilities Trainee to support the day-to-day operations of our office. In this role, you will help ensure the smooth management of facilities while fostering a professional and organized atmosphere for both employees and visitors. This position provides an excellent opportunity to work closely with various stakeholders, develop hands-on experience in office administration, and enhance your organizational and communication skills in a dynamic environment. ResponsibilitiesWelcome and assist visitors, ensuring they are directed to the correct contactsMonitor and manage office supplies to maintain appropriate inventory levelsAssist employees with access badge requests, activations, and troubleshooting issuesMaintain detailed visitor logs and records for the officeCoordinate parking arrangements and handle ticket validations for employeesPerform front-desk administrative tasks and responsibilitiesResearch and assess vendors to meet office needs and requirementsOversee office facilities, including maintenance and repair coordinationWork with vendors and service providers to promptly resolve facility-related concernsEnsure sensitive information is handled with discretion and professionalismMaintain and update records of office expenditures and costsCollaborate with internal teams to organize and execute office events and activitiesDocument and introduce new office procedures to improve efficiency and workflowCreate materials to communicate updates about office activities across internal channelsPrepare monthly reports to evaluate and monitor facilities operations and expenses RequirementsEnglish proficiency at a B1+ level or higher for effective communication with employees, vendors, and guestsFamiliarity with Microsoft Office tools, such as Word, Excel, and PowerPoint, for managing documents, data, and communication tasksAbility to multitask, prioritize responsibilities, and manage office supply inventory effectivelyA strong sense of accountability and ownership over assigned duties and responsibilitiesCapability to work both independently and collaboratively in a fast-paced environmentReliable attendance and adherence to established schedulesStrong written and verbal communication skills for professional interactionsProfessional demeanor and appearance when representing the officeAdaptability and a proactive, detail-oriented, and communicative approach to workAbility to handle confidential information with care and professionalismEnrollment in the final semester of university studies in Administration or a related social science discipline We offerInternational projects with top brandsWork with global teams of highly skilled, diverse peersHealthcare benefitsEmployee financial programsPaid time off and sick leaveUpskilling, reskilling and certification coursesUnlimited access to the LinkedIn Learning library and 22,000+ coursesGlobal career opportunitiesVolunteer and community involvement opportunitiesEPAM Employee GroupsAward-winning culture recognized by Glassdoor, Newsweek and LinkedIn