Finance Administrative Officer

Job SummaryAs a member of the Zambia Country Office Finance Team, the Finance Administrative Officer is responsible for providing essential administrative and clerical support to financial operations. This role contributes by ensuring accurate transaction recording, document management, and compliance with financial policies and procedures. The Finance Administrative Officer also supports the maintenance of financial records and facilitates timely processing of payments and claims.LOCATIONLusaka, ZambiaREPORTING & WORKING RELATIONSHIPSReports to the Senior Finance Officer, based in Lusaka. Works closely with Zambia Programme and administrative staff.Essential Job Functions / Key Areas Of ResponsibilityReceive and verify invoices and requisitions for goods and servicesEnsure transactions comply with financial policies and proceduresPrepare, verify, and process invoices and code payment documentsEnsure completeness of payment documentation prior to processing and filingMaintain and file all transactional records systematicallyReview and verify travel retirements/claims and submit for approvalUpdate staff advance accounts regularly and in a timely mannerMaintain a filing system for all financial documentsEnsure confidentiality and security of financial and employee recordsQualifications & ExperienceList academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position in a fully competent manner. Add?Grade 12 with 5 ‘O’ levelsPart professional accounting qualification or degree in Accounting (ZICA/ACCA/CIMA finalist)Minimum 1 year experience working with an international NGOProficient in Microsoft Office (Excel, Word, Outlook)Experience using at least one accounting softwareFluent in English (reading, speaking, writing)Member of Zambia Institute of Chartered Accountants (ZICA)Office administration experience is an added advantageSkills & AbilitiesExcellent spoken and written EnglishStrong organizational and planning skills; ability to manage multiple tasks effectivelyHigh proficiency in Microsoft Word, Excel, and OutlookFlexible, proactive, and collaborative work styleORBIS VALUES & COMPETENCIESAt Orbis, our values and competencies are central to how we work and grow, both as individuals and as a global organization. These expectations apply to all employees and help ensure that we are aligned in our mission and impact.Our Values in Action: We are guided by five values: Accountability, Commitment, Innovation, Integrity, and Equity. These values reflect how we engage with our colleagues, partners, and the communities we serve. We expect everyone at Orbis to model these values in daily decisions and behaviors.Our Competencies in Action: These describe the key skills and behaviors needed to succeed at Orbis. They are used in performance discussions and to support career development across roles.CompetenciesApplicationCoreAll EmployeesPeople ManagersAll roles supervising at least one Orbis employeeLeadersAll roles Grade 24 of higher👉 Click here for a quick overview of our values and competenciesTo learn more about Orbis, go to http://www.orbis.orgOrbis is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants, regardless of race, color, religion, gender, sexual orientation, disability, veteran status, or any other protected characteristic.We encourage applications from qualified individuals of all backgrounds, cultures, and communities, particularly those underrepresented in the international nonprofit sector. Orbis is proud to foster an environment where everyone can contribute meaningfully and thrive.