Front Office Administrative Clerk

Front Office Administrative ClerkForvis Mazars in Mauritius is currently recruiting a Front Office Administrative Clerk to support its Administration department. Duties and ResponsibilitiesForvis Mazars in Mauritius is currently recruiting a Front Office Administrative Clerk to support its Administration department.·        Answer, screen and forward incoming/outgoing phone calls;·        Receive and greet visitors in a professional manner;·        Receive sort and distribute incoming courier (scanning and proper records in logbook);·        Prepare outgoing mail for distribution (printing address on envelope);·        Maintain a tracking system of incoming & outgoing mails and courier items for office;·        Update calendars and schedule meetings (as and when) for partners /managers;·        Scan and copy documents;·        Update and maintain databases such as mailing lists contacts lists and client information, internal staff contact lists;Attendance ·        Print monthly attendance book;·        Keep records of daily staff Attendance;·        Send daily attendance email to respective Managers/ head of department;·        To record employees’ annual and sick leaves;Partners·        Update appointment calendars and schedule meetings/Appointments;·        Perform any duties assigned as and when required by Partners;·        Manage phone calls and emails with professionalism;Reservation·        Reservation (Booking hotels) for missioners and taxi (Coming to Mauritius);·        Booking of hotels and follow up payment for partners /employees going abroad for conference;Repairs and Maintenance Office·        Ensure repairs and maintenance of office equipment such as office printers /Water dispensers;·        Follow up of AC Servicing ;·        Follow up of Sanitary Service (Alpha Hygiene);Purchasing·        Keep records before sending invoices /Document to Accounting Department;Others·        Perform other duties as assigned. How to applySend us your CV on MRU.HR@forvismazars.com or apply on our company website for above job openings .* Forvis Mazars Mauritius reserves the right to call only suitable  candidates.