Global Experiential Marketing Event Manager / Coordinator - SEA

About UsAt Xsolla, we believe that great games begin as ideas, driven by the curiosity, dedication, and grit of creators around the world. Our mission is to empower these visionaries by providing the support and resources they need to bring their games to life. We are committed to leveling the playing field, ensuring that every creator has the opportunity to share their passion with the world.Headquartered in Los Angeles, with offices in Berlin, Seoul, and beyond, we partner with industry leaders like Valve, Twitch, and Ubisoft to clear the paths for innovation in gaming. Our global reach spans over 200 geographies, offering more than 700 payment methods in 130+ currencies.Longevity Opportunity Vision Enjoy the game!About YouWe are seeking an experienced Global Events Manager / Coordinator to join our global marketing team here at Xsolla. You will be working closely with our Director of Experiential Marketing and our Regional Marketing Managers to assist with event research, logistics planning, administration and onsite delivery of Xsolla’s series of regional events in APAC.A large part of the role is logistics-based, such as implementing deliverables of our sponsorship packages at the events that we partner with. In addition, you will be sourcing international venues and vendors, obtaining quotes for services for booth build, production, branding, swag and merchandise etc. Experience working on a global level is ideal with an understanding of regional nuances and budgets.In this role, you will be collaborating with internal teams on event marketing activities such as social media campaigns, creation of landing pages, email campaign planning, creation of graphics, and branding. Excellent communications skills and understanding of the English language is also required.The ideal candidate will have experience working in Games, Tech, or Software industries and have a good understanding and experience in delivering B2B Conferences, trade shows, networking events and speaking engagements.This role will be based out of our KL office and is onsite.ResponsibilitiesReporting to the Director of Experiential Marketing , you will undertake tasks to support the regional event roadmap for APAC and specifically SEA. You will have your own key areas of responsibility and events on which you will take the lead. Your tasks will include but are not limited to: Venue searches in all locations, including negotiating venue hire charges, food and beverage costs and other associated event itemsVendor sourcing, comparing costs and negotiating hire charges for event equipment and hire of services, specifically booth production companies, AV companies, event rentals, video and photography, and merchandise producersUpdating the event budgets regularly with costs in the correct currencyResearch the best hotels and prices for staff attending the events and booking hotel blocks with our venue and hotel source agency HelsmsbriscoeSetting up new events on the Xsolla events page, including adding copy about the event, venue information, event logosSetting up and managing networking events on our event registration and marketing platform Splash including adding copy about the event, graphics, building the registration form, creating email templates and testingWorking with our Integrated Marketing Manager to create and plan our email marketing campaigns for events. This includes drafting copy, adding event information, logos, and helping to draft messaging and requesting graphics where requiredWorking with our Social Media Manager to create and plan social media campaigns for our events. This includes drafting copy, adding event information, logos, helping to draft messaging and requesting graphics where requiredLiaising with event organizers to research new events and review sponsorship options suitable for the company. Duties will include confirming sponsorship packages, working with the organizer on all aspects of the planning, and delivery of the event to fulfill the deliverablesCoordinating speaking sessions with our Business Development team, Product team and Creative team to ensure session content is prepared, reviewed, and approved in good time for speaking engagements and eventsRegularly updating the event roadmap tracker with sponsor information received, dates, and links to the eventsPlacing Jira ticket requests with our in-house Creative team and adding detailed information for each item in the brief section along with deadlinesWorking with our Creative team on a regular basis to ensure all event materials are completed, approved and then sent to vendors or event organizers to fulfillCreate opportunities to gather, capture, and validate new business leads through each event. Ensure leads can be generated if lead scanning is not available at events.Coordinating with our Business Development, Funding, and Product teams to ensure they have all the necessary event information, briefing documents, and are aware of the meeting booking process at events Creating detailed event plans for events – following the template already in use, add all the necessary information for the staff attending the event. Setting up and leading pre-event briefings with the team attending the event.Creating detailed video and photography briefs for our vendors and overseeing the production of highlights reels and VOD of our speaking sessionsLiaising with all event vendors before the event to ensure a smooth event set upAt events, deliver upon all aspects of event activations between customers and the company, and ensure a positive customer service experienceEnsuring all event leads generated at the event are processed by our CRM team in a timely manner and that all stats and data on meetings are recorded from each event in our templatePost-event follow-up with attending staff – sending out an internal feedback survey, gathering photos, branding on emails, banners, websites from our events for the post event reportAssisting with any ad hoc tasks required by the Global Experiential Marketing team Communicating promptly to all messages and requests in all chat spaces and on Email where possibleQualifications & SkillsExcellent communication skills (written and verbal)Excellent administration skills and ability to update documents on a regular basisDemonstrable expertise in budgeting and managing projects to tight deadlinesUnderstand the need for timely information, able to meet deadlines and manage your own workloadStrong work ethic and exceptional attention to quality and detail is essentialAbility to work with internal teams to clearly communicate and track project deliverablesAbility to solve problems and make decisions quickly and efficiently Creativity and the ability to think outside the box is a must, we are looking for someone who wants to push the boundaries, try new things and to elevate our experiences to the next level! Ability to manage multiple projects through highly effective organizational skillsAbility to confidently communicate with vendors, organizers and our internal teams about the event plansStrong live event management delivery skillsExperience working with Atlassian products such as Jira and Confluence, Google suite is beneficial Knowledge of English at the upper business levelWhy Join Us?Opportunity to work with a fast-growing global brand.Competitive salary and performance-based incentives.Flexible work environment (remote, hybrid, or in-office options).Collaborative and innovative team culture.Career growth opportunities in a dynamic and expanding market.If you’re passionate about gaming and want to make an impact in theAPAC region, we’d love to hear from you! Apply now and be part of our journey.BENEFITS:Convenient work toolsLatest Mac workplaces + additional hardware to make you more effective at workGoogle Chat, Gmail, Google Drive, Confluence, Jira, GitLabProfessional growthFree trainings and participation in specialized conferencesRich knowledge exchange within the companyMore perksHealth insurance (Medical, dental and optical)- Employee and dependantsFlexible hours: organize your day according to your needs and sprint & teamwork demandsNo dress codeComfortable and new office environmentThe duties of this position may change from time to time so the individual and organization can achieve their results. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive. By submitting your application, you consent to Xsolla conducting background checks, where permitted by law, after the final interview stage. All checks will comply with local regulations, and your information will be handled confidentially. Xsolla KL Sdn Bhd takes your privacy very seriously, and will not sell or externally distribute any data received during the hiring process. Pursuant to the Personal Data Protection Act 2010 (“PDPA”), Xsolla KL Sdn Bhd is mindful and committed to the protection of your personal information and your privacy. Please direct any inquiries regarding your data privacy to [email protected] .For more vacancies: https://xsolla.com/careersWe may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.