HR & Administrative Coordinator

Who We AreFatigue Science is the global leader in predictive analytics for sleep and fatigue risk management and has developed the world’s leading predictive fatigue management information system, enhancing productivity and safety in mining, transportation, and heavy industry primarily. In addition, our products are used by several customers from high performance sports, military, and academic research. Headquartered in Vancouver, Canada, we market and sell a SaaS software solution that leverages scientifically validated biomathematical models to quantify and predict the cumulative effects of sleep disruption on human reaction time and cognitive effectiveness. Our suite of mobile and web applications enables organizations to optimize operations, reduce risk, and drive performance and productivity improvements — both at an individual and enterprise level. With proven impact and return on investment, Fatigue Science serves cutting-edge organizations who understand the importance of sleep as well as the value of data-driven decision-making.Who We Are SeekingTo continue to extend our lead in the industry, Fatigue Science is looking for a Vancouver based, proactive and multi-skilled HR & Administrative Coordinator. In this role, you will be the heartbeat of our People & Culture function, owning everything from the first touchpoint of recruitment, onboarding, event planning and performance management. You are someone who thrives in a high-ownership environment, balancing technical HR compliance with a genuine passion for employee engagement and company culture. Reporting directly to the VP, Finance, you will act as a key strategic partner in aligning our human capital with our financial and operational goals.What You’ll DoFull Cycle Recruitment: Lead the end-to-end recruitment process, from sourcing and screening to coordinating interviews with the hiring team and offer management.Onboarding & Offboarding: Drive the full cycle of the employee lifecycle, ensuring a seamless and welcoming onboarding experience for new hires and a professional, compliant offboarding process.Performance Management: Lead the semi-annual performance review cycles and compensation reviews, collaborating with the leadership team to ensure goals are established and met across the company.HRIS & Data Integrity: Take full ownership of our HRIS (BambooHR), ensuring data integrity, managing technology resources, and leveraging tools to improve People & Culture workflows.Event Coordination & Culture: Lead the planning and implementation of all company social events and employee recognition programs, including milestones and anniversaries.Payroll & Year-End Reporting: Assist with the semi-monthly payroll cycle and all related year-end reporting requirements using Rise Payroll.Benefits Administration: Manage the ongoing administration of our employee benefits programs, serving as the primary point of contact for all enrollments, changes, and inquiries.Policy & Compliance: Maintain and improve administrative systems, policies, and procedures, including the Employee Handbook and general business operations, in compliance with legislative requirements.Employee Relations: Provide expert support for all HR-related matters, including talent development and dispute resolution.Strategic Support: Act as a key partner to the Finance team and CEO on various ad-hoc projects and strategic initiatives as the company scales.Administrative Support: General support to the Administrative Operations Coordinator on Company office operations.What You Bring to the Table3+ years of progressive and hands-on Human Resources experience;A degree or diploma in Human Resources, Business, or a related field (CPHR is an asset);A demonstrated ability to manage the full recruitment funnel for diverse roles;Tech-savviness with specific experience in BambooHR and Rise Payroll (or similar systems);Thorough knowledge Employment Standards and HR best practices;Excellent communication skillsSelf-motivated and flexible with experience in a fast-paced environment, including managing multiple projects;Experience running full-cycle Canadian payroll and year-end reporting is an asset;Well-organized, reliable, and resourceful with a high attention to detail;Action-oriented with the capacity to exercise good independent professional judgment;Ability to remain calm and polite under pressure while resolving sensitive conflicts;Open-minded: willing to view problems and solutions from all angles to drive company culture.What We OfferCompetitive salary and incentives3 weeks paid vacationHealth spend & lifestyle accountCompany parties, traditions & team building eventsExtended benefits package Permanent, full-time position Hybrid work environment with at least 2 days in the office per week (Vancouver-based)Fatigue Science is an Equal Employment Opportunity employer committed to building a diverse and equitable workplace, and an inclusive environment for all existing and potential employees. Employment decisions are based on candidate qualifications and business need, not race, colour, ancestry, place of origin, age, sex (including pregnancy), gender identity or expression, sexual orientation, political belief, religion, creed, marital or family status, medical condition, genetic information, physical or mental disability, military or veteran status, prior criminal conviction or any other protected class in accordance with federal, state or provincial and local laws and ordinances. Accommodations will be provided as requested by candidates taking part in all aspects of the selection process.What Happens Next? Our team reviews all applications, however, because we receive such high volumes of talent, we are only able to reach out to those who closely match our needs. If you are not contacted right away, don’t be discouraged as we will contact you should a suitable role open up. All candidate information collected will remain confidential, and will not be disclosed to anyone who is not involved in your hiring process. Fatigue Science will keep all candidates' information on file for up to 1 year.Salary Range: CAD $65,000 to $75,000Thanks for your interest in Fatigue Science!