Human Resources Associate

Job DescriptionThis competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.This position is excluded from the bargaining unit.In accordance with the Handbook of Employment for Management and Professional Staff (Excluded) , this position has a comprehensive benefits package and an annual salary which will be commensurate with qualifications.Location - This role is hybrid with a mix of remote and in-person work at North Campus, Edmonton and Enterprise Square, Edmonton.Working for the Human Resources, Health Safety and Environment (HRHSE)Thriving organizations are built on people. The Human Resources, Health Safety and Environment (HRHSE) portfolio is composed of exceptional people creating a people-focused culture to support the institution's vision.We are committed to questioning the status quo, driving excellence, and leading with purpose. We lead with purpose in creating a workplace culture that supports the institution in strengthening its core teaching, research, community engagement, and student enrichment experience.HRHSE is a values-based portfolio; we incorporate our values of caring, integrity, accountability, and respect in everything we do. Our employees are committed to living our values and are grounded in the conviction that leadership should be demonstrated, encouraged and supported at all levels of the institution.In HRHSE, we are made up of five teams that are responsible for providing the highest quality services to our campus community: Total Rewards, Organizational Development & Talent Management, Health, Safety & Environment, Employee & Labour Relations and HR Service Partnerships.Join our practical, results-driven, energized, and engaged team and see firsthand how we live our values, drive change and lead with purpose!Position SummaryWe are seeking a highly motivated and experienced Human Resources Associate to join our dynamic HR Service Partnership team. Under the leadership of a Senior Human Resources Partner (SHRP), the HR Associate (HRA) will work alongside HR Partners and Shared Services to provide HR generalist services. This role will provide consultative services on uncomplex employee/labour relations matters, support HR operations in collaboration with Shared Services, and works with the HR Centres of Expertise to implement HR programs and initiatives. The ideal candidate will have a strong background as an HR Generalist in HR operations. The HRA will work within a large, unionized, complex organization and will collaborate with the HR Partners, HRHSE Centers of Excellence (CoE)’s and the Staff Service Center to support numerous programs and initiatives.Responsibilities Human Resources Operations:Support departments/faculties in HR Operations in collaboration with the Shared ServicesAnalyze trends and recommend process improvements to the Senior HR Partner.Communicate proactively with Finance and HR Partners to address emerging issues in a timely manner.Escalate employment, benefits and payroll-related issues to Shared Services for various employee types and support staff, graduate assistants, academic teaching staff, casual appointments, and temporary appointments.Participate in assigned projects, committees, and cohorts. Talent Acquisition:Provide advice and support for the end-to-end recruitment process, working with the appropriate stakeholders.Assist in the recruitment and selection of tenure-track faculty positions.Support duty to accommodate and recall processes in collaboration with Shared Services.Facilitate the onboarding of new employees, providing the necessary tools and resources.Coordinate non-Canadian hires and support relocation processes with Shared Services Job Design and Organization Development:Create or review Job Fact Sheets/Position descriptions in consultation with HR Partners and Job Design and Evaluation (JDE) teams.Collaborate with JDE to align job evaluations with expectations.Make recommendations on appropriate position evaluation for casual appointments.Provide preliminary advice on hiring policies and procedures for research project personnel. Performance Development:Support departments/faculties in complying with annual performance appraisal and probationary review processes.Provide ongoing support and coaching to people leaders on performance development and management. Learning and Development:Support the implementation of institutional programs and initiatives to enhance organizational effectiveness and learning.Conduct or arrange in-service training for departments/faculties under the direction of HR Partners or Senior HR Partner. Employee Relations:Provide advice on collective agreements, handbooks, policies, and procedures to employees at all levels.Support attendance and absenteeism issues, return to work planning, accommodations, terminations, coaching, counseling, and discipline recommendations under the direction of the Senior HR Partner.Assist with workplace disruptions and conduct research for disputes, grievances, complaints, and arbitrations.Support the delivery of offboarding programs for voluntary and involuntary terminations. Employee Wellness and Return to Work:Assist leaders and supervisors in facilitating the return to work process for employees on leave of absence.Identify and address potential workplace issues to support a successful return to work.Participate in developing and implementing return to work plans, including temporary modified duties and permanent accommodations.Collaborate with relevant units and partners to gather required information for a successful return to work.QualificationsBachelor's degree, preferably with a specialization in Human Resources or a related discipline.Minimum of 2-3 years of HR generalist experience in a unionized environment.CHRP designation (asset).Experience working in a large and complex organization or public sector (asset).Knowledge of HR policies, procedures, and collective agreements.Proficiency in HR systems, such as PeopleSoft applications (Campus Solutions and HCM) and Google Suites.Excellent communication, interpersonal, organizational, and time management skills.Strong analytical, decision-making, and problem-solving abilities.Ability to work independently and collaboratively in a team environment.Demonstrated professionalism, results orientation, teamwork, flexibility/adaptability, and customer service skills.If you are a highly motivated and detail-oriented HR professional looking to contribute to the success of our organization, we encourage you to apply for this position. Join our team and be part of a collaborative and supportive HR environmentApplication InstructionsClick "Apply Now" to submit your cover letter and resume.About UsThe University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more .At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.About The TeamThe Vice-President - University Services, Operations and Finance provides the operational foundation that supports the University of Alberta’s academic and research mission. This role leads the delivery of integrated services that foster a thriving, high-performing university environment.The Vice-President oversees the development and management of campus infrastructure, secure and sustainable IT systems, strategic human resources, financial stewardship, and procurement services. The portfolio emphasizes service excellence, operational efficiency, and continuous improvement to meet institutional goals.Key departments reporting to this portfolio include the University Initiatives Office; Campus Services; Asset Management and Operations; Utilities; Integrated Asset Management; Finance, Planning and Procurement; Human Resources, Health, Safety and Environment; Shared Services; Information Services and Technology; Internal Audit and Enterprise Risk Management; Infrastructure Planning, Development and Partnerships; and Supply Management Services.