Inbound Logistics Coordinator

“Let goodness, fairness, and most importantly, love prevails in business; profits will inevitably follow.” – NK Chaudhary, founderJaipur living is a socially conscious luxury brand with a passion for people, products, and design. A differentiated challenger brand, Jaipur Living is known for its beautiful rugs and textiles. Jaipur Living products can be found in the finest homes, and the company prides itself in providing only the highest quality products, a transparent and ethical supply chain, and distinctively thoughtful customer experience, with personalized support and custom offerings.What we do for our team members:Comprehensive Benefits: Company Paid Holidays, PTO, Parental Involvement Leave, Maternity/Paternity Leave, EAP, No Cost Employee Medical Plan, Vision, Dental, and Company Paid Life Insurance. We also include a match on retirement (401K/Roth).Career Development: We're committed to providing growth for career development within the company, supporting our team members' aspirations with a well-defined succession plan that includes a variety of training and development opportunities.Pet-Friendly Workplace: We welcome your furry friends! Our 'Bring Your Dogs to Work' policy creates a pet-friendly atmosphere, allowing our team members to enjoy the companionship of their dogs during the workday.Wellness Support: Not only do we support an active lifestyle with our on-site basketball court and yoga studio, but we host quarterly mental health events to assist in creating a well-rounded work-life harmony for our team members.Sustainability Efforts: Reuse, Renew, and Refresh by joining our Green Team! Responsible for harvesting from the organic community garden, donating goods to local pet shelters and schools, creating educational workshops, leading nature walks, and much more, they promote well-being through sustainable practices.Our Values Empowerment • Inclusiveness • Responsibility • ProgressiveLearn more about our company story here: https://www.jaipurliving.com/the-jaipur-living-storyThe Jaipur Rugs Foundation Since 2004, the Jaipur Rugs Foundation has worked to improve the lives of rug-weaving artisans in India. This is done through training, skills development, and social interventions. By focusing on the ideas and solutions that create social value, the Foundation supports the dignity and heritage of these traditional artisans, believing that healthy and sustainable communities are key to the survival of traditional rug weaving. Jaipur Living has made ethical and socially conscious global citizenship the foundation of its business. Through social initiatives and the Jaipur Rugs Foundation, the company supports a supplier ecosystem without a middleman of more than 40,000 artisans in 700 villages across India by providing them with a livable wage, access to health care, leadership education, and opportunities for personal growth and development. Combining time-honored techniques and of-the-moment trends, every Jaipur Living product is as ethically and responsibly made as it is beautiful.Learn more about the Jaipur Rugs Foundation here: https://www.jaipurrugs.org/OverviewThe Inbound Logistics Coordinator plays a key role in managing Jaipur Living’s end-to-end domestic and international vendor operations. This role is responsible for maintaining strong supplier relationships, overseeing inbound container logistics, ensuring accurate system data across ERP and WMS platforms, and driving process improvements that enhance inventory accuracy, vendor performance, and cost efficiency. The ideal candidate thrives in a fast-paced environment, is highly detail-oriented, and enjoys balancing analysis, communication, and execution across multiple stakeholders.Essential Duties & Responsibilities: Vendor Management & ProcurementEvaluate supplier capabilities including capacity, pricing, quality assurance, and service reliability to determine optimal vendor selection.Serve as the primary point of contact for all domestic vendors, ensuring clear, timely communication.Use demand and inventory data to place replenishment orders and maintain in-stock positions.Review invoices for accuracy, manage discrepancies, and coordinate replacement inventory or credits as needed.Develop and share updates on new supplier programs, product changes, and pricing adjustments with cross-functional teams (Sales, Merchandising, Finance, Product Development).Container & Logistics OperationsManage inbound containers from sailing to final delivery, ensuring accurate visibility and on-time flow.Track customs clearance, port milestones, and ETAs; maintain up-to-date data in ERP and forwarder system.Coordinate drayage with partners, confirming appointments and reviewing freight costs for accuracy.Works with DC to align inbound schedules with capacity and staffing availability.Conduct RFPs for freight forwarders and drayage vendors every two years to ensure competitive pricing and contract terms.System Data Integrity & Discrepancy ResolutionMaintain accurate container, purchase order, and transfer order data across ERO and WMS.Monitor daily ERP/WMS integrations for receipt or quantity mismatches; resolve issues promptly through collaboration with IT, DC, and Inventory teams.Receive and record completed transfer orders for products in ERP and ensure timely handoff to warehouse execution.Track recurring integration or receiving issues and contribute to continuous improvement efforts.Inventory Accuracy & Process ImprovementManage consignment and transfer order workflows, including tracking, reconciliation, and invoice approvals.Develop and update SOPs that standardize processes and reduce inventory variances.Partner with DC and cross-functional teams to ensure data consistency and improve inbound processing accuracy.Reporting & Performance MonitoringDeliver consistent visibility to leadership through scheduled reporting and communications regarding:Inbound Container Report (containers, air, and domestic ETAs/status).DC Capacity Review (inbound forecast vs. staffing/dock capacity).Bookings Report by container and allocated sales order priority.Vendor performance reviews and cross-functional alignment meetings.Monitor and communicate supplier performance, escalating issues as needed to maintain service standards.Skills & Minimum Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or a related field preferred.2-4+ years of experience in vendor operations, procurement, logistics coordination, or supply chain analysis.Strong analytical, negotiation, and problem-solving abilities.Excellent communication and organizational skills with attention to detail.Proficiency in Microsoft Office (Excel, Word, PowerPoint) and ERP/WMS systems.Proven ability to work collaboratively across departments and manage multiple priorities effectively.Physical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of a job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Remaining in a seated position for long periods of timeStanding is to remain on one’s feet in an upright position without moving aboutThe ability to alternate between sitting and standing is present when a worker has the flexibility to choose between sitting or standing as needed when this need cannot be accommodated by schedules breaks and/or lunch periodEntering text or data into a computer by means of a traditional keyboardExpressing or exchanging ideas by means of the spoken work to impart oral information to clients and talent and convey detailed spoken instructions to other workers accurately and quicklyThe ability to hear, understand, and distinguish speech and/or other sounds such as in person and telephoneClarity of vision to see computer screens and workspaceEmployment at Jaipur is contingent on the completion of a criminal background check and a drug screen, with the results being negative. Jaipur employees are subject to pre-employment, post-injury, post-accident, reasonable suspicion, and random testing for illegal drug usage. Management retains the discretion to add or change the duties of this position at any time. Management retains the discretion to add or change the duties of this position at any time.