Mauritius - OPS Admin Assistant (Trainee)

Who We Are:At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.Role Summary:The role of the OPS Admin Assistant will be to cover accounting, administrative and HR management tasks.Contract: PermanentLocation: Port Louis, Mauritius (On-Site)Key Responsibilities:Email Management: Monitor and review principal enquiries before scheduling appointments. Compliance: Complete Dow Jones checks with Procurement and Legal. Data Management: Create principal records in MDM. Performance Tracking: Update KPIs once appointments are confirmed. Financial Coordination: Follow up on prefunding requirements. Operational Setup: After confirmation and clearance, create Optic files and input service lines. System Administration: Resolve Optic LPA queries, update service status, generate and send POs to vendors. Client Support: Respond to CLS and DA Desk queries. Team Support: Assist COCE with MPX/IMS uploads and queries. Ad Hoc Tasks: Support Operations or Finance as required. Candidate Requirements:Written and spoken fluency in English and French. Diploma - HSC Level. Competent user of the Microsoft Office including Outlook, Excel and Word. Customer service orientation and interpersonal skills. Able to work both independently as well as a member of a team. Eligibility to work in Mauritius. You will receive:A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:A place to grow your career - we’ll help you set big goals and exceed them. Competitive salary package. Work with talented, committed, and supportive teammates. Value Award celebration events. Why Inchcape Shipping Services?We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:Global Perspective - we connect the world and see the bigger picture.The Power of People - we rely on the strength of local agent knowledge and relationships.Progress - we adopt new thinking and push for positive change in our industry.#WeAreInchcapeInchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.Additional Information:Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.