Executive Corporate Administrator

The Ideal CandidateThe ideal candidate is a highly organized and digitally fluent professional with a strong background in business administration, internal systems management, and executive support. This role is central to ensuring the smooth operation of both company administration and internal systems. The successful candidate will provide direct support to the Managing Director, manage company-wide communications and documentation, and oversee internal systems, processes, and projects across departments. This includes project coordination, HRIS support, process improvement, reporting, and managing relationships with external service providers.

This position requires exceptional communication skills, strong process orientation, discretion, and the ability to manage multiple priorities in a fast-paced environment. A solid understanding of finance, digital transformation, and business processes is essential, as well as the ability to coordinate cross-functional teams and support strategic decision-making. Key ResponsibilitiesSystems Oversight & Process ImprovementManage and continuously improve internal systems and digital databases. Lead the implementation of new tools, dashboards, and reporting systems. Coordinate and deliver training and documentation on internal systems. Create and Maintain internal LMS. Track and report on goal and KPI progress using system-generated data.

Liaise with management to support ongoing digital transformation initiatives. Administration & CommunicationOrganize and manage internal meetings, calendars, surveys, and communication. Maintain company files, records, and monthly reporting documentation. Draft presentations, reports, and communications for the MD and board. HR & People SupportManage HR systems and employee records. Support the People & Culture team with recruitment, onboarding, performance management, and offboarding. Coordinate eNPS cycles, HR-related templates, and liaise with HR consultants. Executive Support to the Managing DirectorManage the MD’s calendar, communication, and task follow-up. Prepare briefings, costings, and provide administrative support for high-level sales and strategic initiatives.

Attend meetings on behalf of the MD and document action points. Ensure the MD's time is spent effectively on growth and leadership rather than administrative oversight. Project & Strategic SupportManage company projects, assigned sprints, and strategic initiatives. Provide progress tracking and ensure timely completion of project milestones. Support regional governance tasks, including grant submissions, account openings, entity registrations, and renewal tracking. RequirementsExperience & EducationBachelor’s degree in Business, Management, Accounting, or a related field. Proven experience in business administration or executive support roles. Strong background in finance with experience in operational and reporting workflows.

Experience managing internal systems, HRIS, and administrative platforms. Experience in digital implementation or transformation, including stakeholder coordination and functional requirements documentation. Highly proficient in Microsoft Office, ERP systems, Power BI, Visio, and other relevant software tools. Proven ability to handle confidential financial and business information with discretion and professionalism. Familiarity with regional governance, grants applications and BPM or similar process-based certification is an asset. Skills, Competencies & CharacteristicsHighly organized with strong time management and prioritization skills. Discreet and professional with experience handling sensitive information. Strong attention to detail and high accuracy in documentation and reporting.

Analytical thinker with proven problem-solving capabilities. Digitally fluent with proficiency in Microsoft Office, ERP, Visio, and Power BI; knowledge of AI and its practical implementation. Excellent communicator with strong written and verbal skills. Collaborative and supportive in cross-functional team settings. Adaptable and quick to learn new technologies and processes. Process-oriented with experience improving workflows and SOPs. Proactive, resilient, and solution-focused under pressure. Employment DetailsLocation:  BarbadosWorking Hours:  7: 30 AM – 4: 30 PMType:

 Permanent | Office-based (with flexibility)Employment BenefitsEight (8) Paid Time Off (PTO) days on top of regular vacation and public holidays50% of medical insurance premium coverage on successful completion of probationIn-office, collaborative team culture but with structure and flexibility as required. Fully covered mobile phone and laptop for company businessRegular feedback on performance Training platform for personal developmentApply Now!Send your resume and certified copies of relevant qualifications to careers@newport-water. com with the subject " EXECUTIVE CORPORATE ADMINISTRATOR". Deadline for Applications: August 31st, 2025Why Join Us?Be part of a progressive and innovative regional team.

Work for a regional brand that challenges the status quo. Collaborate across diverse teams, cultures, and territories. Gain exposure to cross-functional projects and innovation initiativesOpportunities for continuous learning and professional developmentContribute to real impact in a growing organization