Office Administration Specialist

Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.About The RoleAs our Office Administration Specialist, you’ll be the first point of contact for employees and visitors regarding office and administrative matters. You’ll play a key role in ensuring smooth daily operations, managing vendor relationships, and fostering a welcoming and positive atmosphere in the workplace.Key ResponsibilitiesServe as the first point of contact for employees on office, facility, and administrative topicsOrganize reception, office facilities, and company documentationManage relationships with external vendors (e.g., office supplies, equipment)Handle incoming and outgoing correspondence, including prioritizing daily mailCoordinate customer and guest visits, including logistics, accommodation, catering, and bookingsArrange domestic and international travelContribute to a positive and engaging office environmentWhat You BringMinimum 1 year of relevant experience in office, facility, or administrative rolesProficiency in English (written and verbal)Strong communication and interpersonal skillsProactive, responsive, and resourceful approachAbility to multitask and meet deadlines under pressureDiscretion in handling sensitive and confidential informationSolid computer skills, especially with MS OfficeFull-time availability at the office, with a start time between 7:30 and 8:30What We Offer An open and collaborative work environment with room to influence your roleBenefits package including:Private medical care for you and your familyLunch cardAccess to MyBenefit platform (Multisport or other vouchers)Life insuranceOur office is located at Przybyszewskiego 56, Kraków (Bronowice).We review applications continually and are looking forward to receive your application. We are looking for candidates available to start as soon as possible. We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.